Part-time Bookkeeper (St. Gregory and Sacred Heart Churches)

Job Title:   Part-time Bookkeeper (St. Gregory and Sacred Heart Churches)

FLSA:   Non-exempt

Reports to and Receives Work Direction From:   Pastor

Direct Reports:   None

Provides work direction to:   None

Working Hours:  Part-time, paid hourly for 10-20 hours per week, which will be closer to the upper range for weeks when there is a Finance Council meeting or an important deadline like closing out the year-end.  Not benefits-eligible.

Schedule:   Scheduled hours will be typically during daytime hours with occasional evening meetings required.  Exact schedule is negotiable.

Location:   Working hours will be split between two locations – St. Gregory the Great in North Branch and Sacred Heart in Rush City.

Position Summary:

To aid the parish goals of achieving financial accountability, appropriate and effective internal controls, compliance with generally accepted accounting principles (GAAP), and adherence to Church policies and governmental regulations. Additionally, to efficiently perform and record all employee payroll and parishioner contribution activities.

This person will perform Double Entry Method of bookkeeping, cash and accrual basis of accounting, Fund accounting, and parishioner contribution activities utilizing the ParishSoft Software System (Archdiocese of St. Paul & Minneapolis accounting/donation system).  Additionally, perform payroll activities utilizing Paycor payroll system. Technical training and support are available.

Essential Duties & Responsibilities:  Total of 10-20 hrs/wk

The selected candidate will work with and under the direction of the Pastor of St. Gregory and Sacred Heart to provide financial transparency to the parishes and the Archdiocese.

The ideal candidate will also have a proven desire to be a team player, collaborating with other staff members and parishioners.

All paid staff will do their best to uphold the Pastor’s vision for the parish.  All paid staff will be completely loyal to the Pastor.

• Using GAAP (Generally Accepted Accounting Principles), responsible for all bookkeeping and accounting activities, including, but not limited to, weekly deposits, accounts payable, and accounts receivable.
• Perform twice-monthly (at St. Gregory’s) and monthly (at Sacred Heart) parish employee payroll using Paycor.
• Establish and maintain electronic donations from donors.
• Provide bi-weekly parish financial updates for the parishes’ bulletin.
• Prepare, facilitate, attend, and takes minutes for Quarterly Finance Meetings (typically scheduled in the evenings).
• Establish and maintain parish employee payroll activities and mail W-2 forms.
• Annually, complete and mail Federal 1099 forms.
• Prepare and provide the fiscal year-end Financial Statement for church parishioners and Finance Council Members.
• Assist in preparation of the yearly budget.
• Be a resource person to staff for budget preparation and budget maintenance.
• Answer phones, as needed.
• Attend parish staff meetings, as needed.
• Maintain a high degree of parish confidentiality and professionalism.
• Be present and ready to work for all scheduled hours.
• Work with representatives from the Archdiocese’s Parish Accounting Services Center (PASC) to ensure that the above responsibilities are carried out. PASC will perform bank reconciliation and quarterly financials for all Parish accounts. At fiscal year-end, PASC will prepare the Annual Archdiocesan Financial Report (APFR).

This position could start as early as September 2026 with a flexible start date through December 2026.  This position is considered part-time at 10-20 hours per week and is not eligible for benefits.  Pay will be hourly (non-exempt) and commensurate with experience and qualifications.

Preferred Qualifications:

• Accounting diploma and /or knowledge of GAAP, knowledge in Federal Income Tax, Auditing, Payroll, Computerized Accounting, spreadsheets, financial statements and year end reporting.
• Must have a knowledge of Microsoft computer software.
• Knowledge of non-profit accounting is helpful
• Practicing Christian with a deep and growing personal relationship with Jesus and has a clear awareness of their Christian identity

Application Instructions:

To apply, please send your cover letter and resume to Donna Groschen, Administrative Assistant at donna@stgregorynb.org.  Questions may be submitted to the same email or by calling the parish office at 651-674-4056.

This position could start as early as September 2026 with a flexible start date through December 2026.  This position is considered part-time at 10-20 hours per week and is not eligible for benefits.  Pay will be hourly (non-exempt) and commensurate with experience and qualifications.