Office Manager

Guiding Star Wakota is seeking a highly organized, dependable Office Manager to keep our administrative and operational functions running smoothly. This is an ideal role for someone who enjoys creating order, supporting a team, solving day-to-day problems, and managing the important details behind a mission-driven organization.

What You’ll Own

· Human resources administration, including onboarding and offboarding, personnel records, benefits and health insurance administration, PTO and training records, background checks, and employee documentation.

· Grant management and tracking

· Office operations, supplies, equipment, shared systems, records, and general administrative needs.

· Facilities coordination, including maintenance, repairs, cleaning, security, IT support, inspections, and building needs.

· Vendor relationships, service agreements, contracts, renewals, and insurance documentation.

· Office and space rental administration, including contracts, scheduling, building access, and communication with internal renters and occasional outside users.

· Staff meeting scheduling, agendas and materials, meeting minutes, action-item documentation, and organization-wide administrative communications.

· Front desk, phone, and visitor coverage as needed.

What We’re Looking For

· 3+ years of office management, HR administration, operations, nonprofit administration, or related experience preferred.

. Education Requirements: Associate’s degree or higher required.

· Strong organization, attention to detail, judgment, and follow-through.

· Ability to manage multiple priorities independently and proactively.

· Professional communication skills and discretion with confidential information.

· Comfort working with employees, vendors, contractors, insurance providers, and outside partners.

· Proficiency with Microsoft Office and cloud-based administrative systems.

· Commitment to the mission, Statement of Faith, and values of Guiding Star Wakota.

Position Details

Schedule: 16 hours per week, primarily on-site with some scheduling flexibility. Compensation: $24–$26 per hour, depending on experience. Reports to: Executive Director Status: Part-Time, Non-Exempt

Guiding Star Wakota provides compassionate, life-affirming care and practical support to women, men, and families. We are looking for someone who believes in our mission and will help create an organized, welcoming, and well-run environment for our staff and those we serv

· 3+ years of office management, HR administration, operations, nonprofit administration, or related experience preferred.

. Education Requirements: Associate’s degree or higher required.

· Strong organization, attention to detail, judgment, and follow-through.

· Ability to manage multiple priorities independently and proactively.

· Professional communication skills and discretion with confidential information.

· Comfort working with employees, vendors, contractors, insurance providers, and outside partners.

· Proficiency with Microsoft Office and cloud-based administrative systems.

· Commitment to the mission, Statement of Faith, and values of Guiding Star Wakota.

Email resume and cover letter to Anne Ricci at anne@wakota.org