Executive Assistant to the Headmaster

Providence Academy, a PreK–12 Catholic, classical, college-preparatory school seeks an Executive Assistant to provide high-level administrative support to the Headmaster, the Board of Directors, and the Administrative Team. The ideal candidate will understand, support, and embody the school’s Catholic mission.

Key Responsibilities

• Serve as first point of contact for the Headmaster’s office; manage the Headmaster’s calendar, correspondence, travel, files, and expense approvals
• Coordinate quarterly and special Board meetings, prepare Board packets and minutes, maintain official Board records, and act as confidential liaison between the Headmaster and Board
• Serve ex officio as Secretary of the Administrative Team, recording minutes, tracking follow-up items, and assisting with accreditation and reporting to the Archdiocese, State, and accrediting agencies
• Take a lead role in one of the school’s front offices, answering the main line and welcoming families and visitors with warmth and professionalism

• Bachelor’s degree preferred
• Excellent written and verbal communication, with strong proofreading and minute-taking skills
• Proven discretion with confidential information
• Strong organization and ability to manage multiple priorities
• Proficiency with email, calendar, word processing, and spreadsheet tools
• Completion of the Archdiocese of St. Paul and Minneapolis “Essential 3” requirements before employment begins

Send a cover letter and résumé to Amanda.gregory@providenceacademy.org.

Applications will be reviewed immediately and accepted until the position is filled.