Business Administrator

Are you a servant leader with a sharp business mind and a heart for the Church? St. Maximilian Kolbe is seeking a dynamic Director of Operations to oversee the temporal life of our parish. This includes providing strategic leadership for all administrative operations such as finance, human resources, facilities, personnel, and IT, ensuring our structures and stewardship fully support our mission and serve our community. In this role, you will work closely with the Pastor, School Principal, Facility Manager, and Accounting Manager. The ideal candidate will bring strong business and financial acumen paired with comprehensive human resources experience to optimize our operations, safeguard our resources and guide our staff.

Key Responsibilities

• Leadership: Oversee the strategic and operational plan for the parish, in partnership with the Pastor. Collaborate with, and actively mentor staff to help the team manage competing demands, discern priorities, overcome operational hurdles, optimize vendor and volunteer relationships, and ensure work accountability.
• Operational Leadership: Oversee daily operations across two campuses and the school, driving efficiency and data informed decision-making across financials, facilities, personnel, IT infrastructure, HR administration, and Diocesan Safe Environment compliance. This position has two direct reports; Accounting Manager and Facilities Manager.
• Financial Stewardship and Oversight: Oversee our Accounting Manager, who handles all daily financial operations, payroll and transactional reporting. Ensure operating procedures, financial policies and internal controls are documented. Present clear financial analytics to leadership and advisory committees.
• Facilities: Oversee and collaborate with our Facilities Manager on their daily tasks of managing two campuses.
• Personnel and HR Infrastructure: Direct the full employee lifecycle, ensuring robust HR practices, legal compliance, and consistent application of personnel policies. Serve as a central resource for benefits administration and conflict resolution.
• Capital Planning: Facilitate and collaborate with the Pastor and committee on our post-Capital Campaign project list, including contract negotiations, cost-benefit analysis, project forecasting and prioritization.

Qualifications

• A practicing Catholic in good standing who loves the Church and is excited to support the spiritual and operational mission of St. Maximilian Kolbe.
• Education: Bachelor’s degree in Business Administration, Finance, Human Resources, or a related field required.
• 7+ years of experience in operations, business administration, organizational finance, and/or HR leadership.
• Demonstrated business and financial acumen, with a proven ability to view an organization holistically, including finance, and translate strategic plans into organized operational execution.
• Proven ability to manage, mentor, and develop staff, helping team members organize workloads, stay aligned with organizational priorities, and grow professionally.
• Strong organizational skills with the ability to manage competing demands across two campuses, discerning what to prioritize, what to outsource, and what to delegate.
• Must be able to pass a background check and complete Diocesan Safe Environment requirements (Virtus).

Benefits

• Competitive Health, Dental, and Vision insurance
• Life insurance, supplemental life insurance, and long term disability options
• Flexible Spending Accounts (FSA) for Health Care and Dependent Care
• Health Savings Account (HSA – for high deductible health plans)
• 403 (b) Retirement Plan up to 3% match
• 10-24 days of vacation (based on years of employment)
• 13 paid holidays

If interested, please send your cover letter and resume to Sandi Mannor at administrator@stmaxkolbechurch.org.