High School Office Manager

Description

Chesterton Academy of the St. Croix Valley seeks a welcoming, organized Office Manager to support the daily life of our Catholic classical high school. Working closely with the Head of School, the Office Manager serves as the school’s first point of contact and keeps office operations, communications, and scheduling running smoothly.

Our mission is to help parents raise up a new generation of joyful leaders and saints, educated in the classical tradition and the truths of the Catholic faith. We seek a faithful, flexible, detail-oriented, cooperative, and joyful colleague who will support this mission through dependable service to students, families, faculty, and staff.

Responsibilities

• Welcome and assist students, families, and visitors; respond to telephone and email inquiries and direct questions to appropriate staff.
• Attendance and Visitor Tracking
• Coordinate daily office routines and provide administrative support to the Head of School.
• Prepare and distribute family communications, including the weekly newsletter.
• Maintain school calendars, coordinate scheduling, and assist with event planning and logistics.
• Support admissions and enrollment through communication, scheduling, data entry, and recordkeeping.
• Provide administrative and logistical support for fundraising initiatives.
• Maintain accurate, organized school records and databases.
• Coordinate school supplies, classroom setup needs, and routine office needs.
• Complete related administrative duties and special projects assigned by the Head of School.

Position Details

• Employment: Full-time.
• Schedule: 7:45 a.m.–3:45 p.m. each school day. Occasional additional hours will be requested for school events.
• This is is an 11 month position
• Compensation: $21-23 per hour, commensurate with experience.
• Reports to: Head of School.

• Two years of office or administrative experience in a school, Catholic parish, or similar setting preferred.
• Proficiency with Google Workspace, including Gmail, Docs, Sheets, and Calendar.
• Strong written and verbal communication skills and a welcoming, professional manner.
• Excellent organizational skills, attention to detail, and the ability to manage competing priorities and deadlines.
• Discretion and sound judgment in handling confidential student, family, and school information.
• Ability to work independently and collaboratively while supporting the school’s Catholic mission.

Please email your résumé and cover letter to Susan Bertrand at office@chestertonscv.org, with “Office Manager” in the subject line.