Office Administrator

Reports to:  Director of Parish Operations FLSA:  Non-exempt

Direct Reports:  None

Provides work direction to:  Outside accounting firm as requested by Director of Operations

Receives work direction from:  Director of Parish Operations, Principal & Pastor occasionally.  

Pay and compensation: An hourly rate of $33/hour (Non-Exempt) with overtime at 1.5x hourly rate, paid every two weeks.  

Effective/Start Date: June 8th, 2026

Full-time/Part-time/hours/benefits:  Part-Time Position.  Estimate of 25 to 30 hours per week.  

Criminal Background Search and Credit Report required

Purpose of the position:  Support the day-to-day needs of the St. Peter’s parish & school. Assist St. Peter’s Parish and School grow and flourish.   Manage human resources record-keeping, payroll and day-to-day payment and deposit needs.  Ensure that parish financial and human resources activities are being performed according to the standards set by governmental, Archdiocesan, and parish policies. Become a member of the team dedicated to the St. Peter’s and North St. Paul community. Help build a sense of community between St. Peter’s school and parish staff.  

General Responsibilities:  Employment in and by the Church is substantially different from secular employment.  Church employees are held to a different and many times a higher standard of conduct.  Church employees must conduct themselves in a manner which is consistent with and supportive of the mission and purpose of the Church.  Their behavior must not violate the faith, morals or laws of the Church or Archdiocese, such that it can embarrass the Church or give rise to scandal.  This position does not require the employee to be Catholic.  It is expected that all employees respect Catholic doctrine and religious practices.  Reasonable accommodation for the religious practices of employees not of the Roman Catholic faith will be similarly provided.  

Specific Responsibilities: 

 Accounting

1. Oversee accounting operations including accounts payable and receivable. Work with PASC (external accounting vendor) to ensure that all credit card receipts and other invoices are loaded to the ParishSoft accounting system for payment and proper coding.
2. Oversee the Monday money counting activities related to the weekend collection to ensure procedures are being properly followed and money is tracked through ParishSoft and Premier Bank to the point of deposit. 
3. Oversee the handling of donations provided to the Church to ensure they are captured in the ParishSoft system, tracked to the point of deposit and properly coded.
4. Prepare appropriate tax documents for sales tax payments, parishioner donations and Sunday giving amounts.
5. Coordinate with the school lunchroom staff on the tracking and reporting of money from the hot lunch program.
6. Prepare, print and distribute reports when requested to do so by the Director of Parish Operations or the Pastor.
7. Assist with cash management tracking.  
8. Assist with the school tuition and financial aid effort each spring. 
9. Assist in processing and entry of payroll.

Human Resources:

1. On-board new personnel for the parish at the direction of the Director of Parish Operations.

1. Assist in the maintenance and update of the employee handbook as 

     appropriate

1. Assist the Director of Parish Operations in the completion of the PACE/PRISM

     application to meet  the requirements of the parish’s insurance company.

1. Maintain employee records for parish and school employees. Including records of Virtus training. 

Qualifications:

• Previous experience in accounting, finance, or project management
• Knowledge of basic financial reports
• Proficiency in Microsoft Word and Excel.   Comfort and experience with excel is of greater importance than advanced formulas.   
• Experience using accounting software preferred
• Proven organizational skills and the ability to meet deadlines
• Must possess solid mathematical and analytical skills
• Must have the ability to maintain confidentiality
• Must be able to work independently to accomplish tasks 
• Must have high school diploma, four year college degree preferred
• Ability to work as a team player & communicate effectively. 
• Willingness to attend occasional evening and weekend meetings and/or events

Physical Demands:

• Must be able to lift and move up to 25 pounds

If interested, please send resume and cover letter to Julie Capistrant at jcapistrant@stpetersnsp.org