Administrative Assistant

Make a Difference Every Day

Are you a highly organized professional who thrives on bringing order to complexity, supporting meaningful ministry, and serving a vibrant faith community? St. Hubert Catholic Community is seeking a full-time Administrative Assistant II to play a key role in the life and mission of our parish.

This is much more than a traditional administrative position. You'll work closely with our Pastor, parish leadership, staff, volunteers, and ministry teams to help create exceptional experiences for parishioners while supporting important parish operations, sacramental programs, liturgical ministries, and compliance initiatives.

If you're a proactive problem-solver, love coordinating details, and want your work to have a lasting impact on people's faith journeys, we'd love to meet you.

Why Join St. Hubert?

• Meaningful work that supports the mission of the Catholic Church
• Collaborative, faith-filled staff culture
• Opportunity to work directly with parish leadership
• Variety in your day—no two days are the same
• Competitive benefits package
• Beautiful parish campus in Chanhassen
• Opportunity to serve a thriving and growing Catholic community

What You'll Do

Administrative Leadership

• Provide direct administrative support to the Pastor and parish leadership team
• Help coordinate parish initiatives and ministry activities
• Serve as a key resource for staff, volunteers, and parishioners
• Support Parish Pastoral Council activities and meetings
• Provide backup support to parish reception operations when needed

Compliance & Volunteer Management

• Coordinate Virtus Safe Environment requirements for employees and volunteers
• Maintain Archdiocesan compliance records and reporting
• Track Catholic Mutual safety training requirements
• Assist with annual PACE/PRISM compliance activities

Liturgy & Ministry Support

• Coordinate liturgical ministry schedules
• Manage scheduling for lectors, Eucharistic ministers, altar servers, sacristans, and other liturgical volunteers
• Support Eucharistic Adoration scheduling and volunteer coordination
• Order liturgical supplies and assist with special liturgical events
• Help coordinate funeral ministry logistics

Marriage & Sacramental Support

• Serve as the primary contact for couples preparing for marriage at St. Hubert
• Coordinate wedding logistics, scheduling, and records
• Manage sacramental records and certificates
• Support sacramental preparation programs and family communications

You'll Stand Out If You:

• Enjoy building relationships with volunteers and parishioners
• Are highly organized and systems-oriented
• Take initiative and anticipate needs before they arise
• Thrive in a mission-driven environment
• Have experience coordinating schedules, events, or ministry programs

Schedule

• Full-time, approximately 40 hours per week
• Primarily weekday schedule
• Occasional evening or weekend hours may be required to support parish events and ministry needs

About St. Hubert Catholic Community

St. Hubert Catholic Community is a welcoming and vibrant parish dedicated to helping people encounter Jesus Christ and grow as disciples. Our staff works together in a collaborative, mission-focused environment where every role contributes to strengthening our parish community and advancing the Gospel.

Required Qualifications

• Active, practicing Catholic
• 3+ years of administrative or related professional experience
• Strong proficiency with Microsoft Outlook, Word, and Excel
• Outstanding organizational and time-management skills
• Ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to confidentiality
• Ability to work both independently and collaboratively
• Successful completion of required background checks and Virtus training

Apply Today

If you're looking for a career where your organizational talents, faith, and passion for service can make a meaningful impact, we encourage you to apply.

Job Type: Full-Time
Location: Chanhassen, MN
Benefits: Health, retirement, paid time off, and other parish benefits available.

Please send cover letter, resume and references to lisa@yourlss.com.