Totus Tuus Coordinator

Position Summary:   The person in this position has the primary responsibility for managing the Totus Tuus program throughout the Archdiocese.

Essential Functions of the Position: Manages the Totus Tuus program comprehensively from start to finish on an annual basis.  This include:

• Prepare a proforma budget for the upcoming year
  • Estimate number of participating parishes
  • Estimate number of missionaries
  • Determine cost to hire, train and total price of program
  • Secure other Minnesota Dioceses for Training Week
  • Communicate to director and get approval
• Organize Parish Logistics
  • Market program to parishes
    • Maintains a working knowledge of the structural and mission systems of the Catholic parishes so as to be able to build upon when marketing Totus Tuus
    • Create and supply pertinent marketing and sales information
    • Present to new parishes the benefits and logistics of the program
    • Secure registration and follow up on outstanding balances
  • Conduct information-orientation session for new/existing parishes
  • Prepare all promotional materials for parish registration: parish brochure, flyer, bulletin announcements, plus yearly logo
  • Create a Microsoft Team accounts and upload all necessary documents for parish use
  • Assist participating parishes
    • Schedule dates for summer
    • Support during program
      • Visit parishes weekly
      • Communicate with parish coordinator /DRE as questions arise or as needed
    • Prepare and deliver invoices for the yearly services/Ensures payment are received
  • Missionary Recruitment & Management
  • Recruit college age men/women to fulfill obligation to parishes
    • Conduct recruiting session on college campuses
    • Advertise in pertinent media to attract candidates, such as: the Archdiocesan Careers page, the Catholic Spirit the Rediscover Hour, local college campuses and local bookstores
    • Sets annual stipends for missionaries according to minimum wage and duties
    • Collaborate with Vocations Director
    • Interview hire, train, and supervise missionaries (quantity of 26 in fiscal year 2025) during summer employment at this time
    • Selects teams and place in parishes/weekly parish schedules
    • Coach, reward and discipline team missionaries as needed
    • Plans and host the End of the Year Team Retreat for the missionaries which helps them discern their future vocations
    • Ensure all HR requirements are complete plus the Essential Three
    • Documents compliance with Catholic Mutual regulations
    • Secure Spiritual Mentors for each team(s)
  • Training week - Plans and executes
    • Obtain and secure venue, housing and food for week
    • Create curriculum materials and all other materials to support the teams
    • Plan schedules; classroom time, liturgical aspects
    • Secure speakers and facilitators for the week
    • Discuss and negotiate other Minnesota Dioceses
    • Invoice for training services
    • Create and print additional training manuals, coloring/activity books, tub binders
    • Train additional missionaries (quantity of 26 in 2025)
    • Approve and submits expenses
  • Collaborate with Totus Tuus Chaplain
  • Regular Connection with Totus Tuus Advisor during the 2026-2027 fiscal year to ensure transition of institutional knowledge to help continuity during time of transition.
  • Set and attain strategic goals for growth and improvement
  • Assists with other initiatives in the Department of Youth & Young Adult Discipleship
  • Foster and maintain ongoing relationships with Parish Coordinators, Youth Directors, and Faith Formation Coordinators
  • Works on other projects assigned by the Director

Job Requirements (Knowledge, Skills and Abilities):

• Must be a practicing Catholic who possesses thorough knowledge of and respect for Catholic Church teachings and has a faithful personal prayer life;
• Excellent communication skills both verbal and written;
• Ability to exercise discretion, good judgment and initiative;
• Demonstrated proficiency with MS Office;
• Ability to prioritize, multi-task and meet deadlines with minimal supervision;
• Diplomatic, tactful and discreet especially when dealing with confidential matters;
• Ability to work in collaboration with others;
• Must be available to work occasional weekends and some evenings.
• Strong interpersonal skills.

Job Qualifications: (Education and Experience):

• A. degree, Theology education or related field;
• Three to five years’ experience in a parish or youth setting.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Please provide a cover letter and resume to Human Resources at hr@archspm.org, by Friday, July 10th, 2026. Earlier submissions are welcome.

Full-time position benefits:

Medical and dental benefits
403(b) retirement fund with 3% employer match
16 paid holidays
3 personal days, 7 sick days, 15 vacation days