Office and Safe Environment Coordinator

Make a Difference Every Day

Good Shepherd Catholic Church & School is seeking an organized, welcoming, and mission-driven Office Administrator & Safe Environment Coordinator to join our parish staff.

As the first person many parishioners, visitors, volunteers, and families encounter, you'll play an essential role in creating a warm, professional, and faith-filled environment while supporting the daily operations of our vibrant parish and school community.

If you enjoy keeping things organized, love helping people, and take pride in attention to detail, we'd love to meet you.

What You'll Do

This position is a unique blend of administration, hospitality, compliance, and parish support. 

Responsibilities include:

Office Administration

• Welcome visitors and answer parish phone calls
• Coordinate parish office operations and provide administrative support to staff
• Prepare and publish the weekly parish bulletin
• Maintain parish records, sacramental records, and member database
• Coordinate bulk mailings and office communications
• Order office supplies and coordinate office equipment maintenance

Safe Environment Coordination

• Manage Archdiocesan Essential 3 compliance for employees and volunteers
• Maintain accurate compliance records
• Assist volunteers and employees through the Safe Environment process
• Complete annual audits and required reports
• Serve as the parish's primary contact for Safe Environment matters

Financial & Donor Support

• Record parish contributions and charitable gifts
• Maintain donor records
• Coordinate the money counter ministry
• Prepare donor acknowledgement letters
• Assist with weekly deposits

Parish & Facility Support

• Coordinate parish facility scheduling and rental agreements
• Maintain the parish calendar
• Support liturgical scheduling and ministry volunteers
• Assist with parish events and special projects
• Work closely with the Director of Operations and parish staff to ensure smooth day-to-day operations

These responsibilities reflect the core duties of the position and support the mission of Good Shepherd Catholic Church & School.

We're Looking For Someone Who

• Is exceptionally organized and detail-oriented
• Enjoys serving people with kindness and professionalism
• Can manage multiple priorities while maintaining accuracy
• Communicates clearly both verbally and in writing
• Maintains confidentiality and exercises sound judgment
• Works well independently and as part of a collaborative team
• Is comfortable learning new software and databases
• Supports and respects the mission and values of the Catholic Church

• Associate degree in business, administration, or related experience preferred
• Administrative office experience preferred
• Bookkeeping or financial recordkeeping experience is a plus
• Strong computer and database skills
• Ability to successfully complete a criminal background check and Archdiocesan Safe Environment requirements

Schedule & Benefits

• Full-time (40+ hours/week)
• Monday–Friday, generally 8:00 a.m.–4:30 p.m.
• Occasional evenings or weekends for parish events
• Comprehensive benefits package
• Opportunity to work in a collaborative, faith-filled environment dedicated to serving our parish, school, and community.

About Good Shepherd

Good Shepherd Catholic Church & School is a welcoming and growing parish community in Golden Valley, Minnesota. We are committed to helping people encounter Christ, grow in faith, and serve others. Every member of our staff contributes to that mission through collaboration, hospitality, and joyful service.

Please submit via email to careers@goodshepherdgv.org: 

• Resume
• Cover Letter
• Three Professional References