Ministry Coordinator and Administrative Assistant

Presentation of the Blessed Virgin Mary Parish is seeking a welcoming, organized, and mission-oriented Ministry Coordinator and Administrative Assistant to conduct outreach and ministry programs in support of our growing Hmong population and to support the daily operations of our parish office.

This position is ideal for someone who is passionate about the Catholic faith, enjoys working with people, can manage multiple priorities, maintains confidentiality, and is committed to supporting the mission of the Catholic Church.

Key Responsibilities

Faith Formation & Ministry Support

• Support adult faith formation opportunities for both Hmong and non-Hmong parishioners, helping adults grow in faith and increase participation in parish life.
• Provide and coordinate faith formation resources for Hmong parishioners, including arranging for translation when needed.
• Support Hmong ministries and spiritual growth opportunities, including the monthly prayer group, small groups, and charismatic prayer ministry.
• Serve as a liaison between the parish, HANCA, and other Hmong Catholic communities, fostering collaboration and shared opportunities for faith formation and fellowship.
• Encourage and assist parishioner participation in Hmong Catholic events, including retreats, conferences, World Youth Day, and other faith-based gatherings.
• Help identify opportunities for Hmong parishioners to develop leadership and share their gifts in parish ministries.

Morning Office & Reception

• Welcome visitors and direct them to the appropriate staff member or provide assistance as needed.
• Answer and monitor parish phone calls and email, providing timely and courteous responses.
• Maintain parish voicemail messages, including Mass schedules and Holy Day information.
• Accept and record Mass intentions.
• Process sacrament requests and prepare certificates in accordance with Archdiocesan standards.
• Provide receipts for cash payments and donations according to established procedures.
• Sort and distribute incoming mail.
• Maintain office supply inventory and place orders as needed.

Administrative Support

• Coordinate parish compliance with Archdiocesan Safe Environment requirements, including VIRTUS training, background checks, and required documentation.
• Monitor training and compliance records and communicate requirements and deadlines to staff, volunteers, and ministry leaders.
• Provide information and complete documentation for facility rental requests.
• Coordinate facility setup needs with maintenance staff.

What We're Looking For

• Active, practicing Catholic who is committed to the teachings and mission of the Catholic Church.
• Knowledge of and commitment to Catholic faith formation and parish ministry.
• At least 2 years of related administrative, ministry, or program coordination experience; college degree preferred.
• Ability to speak Hmong language is preferred but not required.
• Experience working with diverse communities, with cultural awareness and sensitivity to the needs and traditions of the Hmong Catholic community.
• Strong interpersonal and relationship-building skills, with the ability to engage effectively with youth, young adults, adults, volunteers, and ministry leaders.
• Experience coordinating programs, events, volunteers, or ministry activities preferred.
• Ability to collaborate effectively with parish ministries, community organizations, and other Hmong Catholic communities.
• Strong written and verbal communication skills, including the ability to communicate through print and digital platforms.
• Proficiency with Microsoft Word, Excel, PowerPoint, ParishSOFT, Canva, or similar software.
• Ability to identify, organize, and adapt resources for faith formation and ministry, including coordinating translation when needed.
• Excellent organizational skills, with the ability to prioritize, multitask, meet deadlines, and work independently.
• Professional, welcoming, and respectful manner with parishioners, visitors, volunteers, and coworkers.
• Ability to maintain confidentiality and exercise good judgment when handling sensitive parish, pastoral, staff, and personal information.
• Must successfully complete the Archdiocesan background check and VIRTUS requirements.

Why Join Our Team?

As a member of our parish staff, you will have the opportunity to help others grow in their Catholic faith and to use your administrative skills in a meaningful setting while helping create a welcoming and supportive experience for parishioners and visitors. Your work will directly contribute to the daily life and mission of our parish community.

To Apply

Send your cover letter and resume to Ginger Graham, Business Administrator, at ba@Presentationofmary.org.

If you are organized, dependable, personable, and passionate about serving others, we invite you to apply!