Executive Assistant

Position Summary:   This position provides support to the Director of Catholic Education and Superintendent of Schools, assists in the overall functions of the office, and serves as a key member of a mission driven team.

Essential Functions of the Position: 

• Performs a variety of general office administrative duties, both efficiently and accurately, in support of the Director and senior staff under the scope of his supervision;
• Develops professional handouts to support the defined goals and budget;
• Maintains the daily and long-term calendar of the Director, scheduling appointments and planning meetings/agendas with various groups and individuals, both within and outside of the Archdiocese;
• Greets and assists guests attending meetings with the Director;
• Updates and maintains agendas, and where needed minutes, for meetings of the Director;
• Receives incoming communication or memos on behalf of the Director, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff;
• Facilitates the exchange of materials and communications between the Director and any Boards/Commissions on which he is serving;
• Maintains files of the Director;
• Monitors and manages workflow to ensure timely follow-up on letter correspondence and emails;
• Receives, sorts and screens mail and correspondence to the Director from all sources ensuring confidentiality, when necessary, with items received and sent; takes direction on how certain requests should be handled and provides responses when appropriate;
• Assists in budget management for the office and meets with department heads for monthly budget reviews;
• Processes invoices and payables following Archdiocesan procedures;
• Arranges purchases and travel arrangements;
• Drafts letters and communications for the Director;
• Remains current on periodicals and articles related to the field;
• Assists in support of events hosted by OMCE;
• Other related duties assigned by Director.

Job Requirements (Knowledge, Skills and Abilities):

• Excellent communication skills both verbal and written;
• Knowledge, understanding, and support of the Roman Catholic Church, its structure, teachings, and the ministries within the Offices of the Catholic Center;
• Ability to exercise discretion, good judgment, and initiative;
• Demonstrated proficiency with MS Office, Word, Excel, and Power Point with the ability to learn new or updated software;
• Ability to prioritize, multi-task and meet deadlines with minimal supervision;
• Diplomatic, tactful, and discreet especially when dealing with confidential matters;
• Ability to work in collaboration with others;
• Ability to communicate effectively over the phone and strong interpersonal skills.

 Job Qualifications: (Education and Experience):

• BA/BS Degree or equivalent;
• Three to five years of related work experience preferable;
• Fluency in the field of Catholic education and with Catholic institutions.

 Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Please provide a cover letter and resume to Human Resources at hr@archspm.org, by Friday, December 4th, 2026. Earlier submissions are welcome.

Full-time position benefits:

Medical and dental benefits
403(b) retirement fund with 3% employer match
16 paid holidays
3 personal days, 7 sick days, 15 vacation days