Office Manager

Office Manager
Maternity of Mary and Holy Childhood Parishes
Saint Paul, Minnesota
Full Time | 30+ Hours Per Week | Benefits Eligible
Compensation: $55,000 to $65,000 annually, depending on experience

Overview

The parishes of Maternity of Mary and Holy Childhood in Saint Paul, MN are seeking a highly organized, detail-oriented and service minded Office Manager to support the administrative operations of our parish communities.

This individual will play an important role in supporting our mission by ensuring accurate financial record keeping and effective office administration. The ideal candidate is dependable, personable, comfortable working with financial information, and takes pride in maintaining accurate records and efficient office operations. This position will report to the Parish Director and work closely with other parish staff to ensure the smooth and effective operation of our parish office.

We are building a staff committed to serving the Lord and strengthening His Church by actively seeking His will, loving our neighbors, and viewing their work as a mission.

Who are we looking for?

A resourceful organizer with solid bookkeeping skills, a welcoming manner, and a joyful team spirit. Someone who can take initiative, follow through, and handle sensitive information with care.

What Will You Do? 

• Keep the office running: Coordinate calendars, records, supplies, deadlines, and follow-up; welcome parishioners and visitors.

• Maintain accurate finances: Process contributions, receipts, invoices, and payments; maintain accounting and donor records; prepare acknowledgments and statements; assist with reconciliations, monthly close, budgets, and year-end reporting.

• Support payroll and personnel: Assist with Paycor payroll, time records, approvals, employee updates, onboarding, and confidential files.

• Connect people and details: Coordinate rental and insurance documentation, and work with clergy and ministry leaders.

• Improve everyday systems: Document procedures, prepare backup coverage, simplify routine work, and keep the Parish Director informed.

Qualifications 

• High school diploma required; further study in accounting, business administration, or a related field preferred.

• Bookkeeping experience, including accounts payable, cash receipts, bank reconciliations, and routine reporting.

• Experience managing office workflows; strong organization, communication, accuracy, and follow-through.

How to Apply 

Please submit your resume and a brief note of interest in PDF format. Tell us about your relevant experience and what draws you to this opportunity.