Parish Office Manager

The Parish Office Manager is the operational hub of the parish office. This person keeps day-to-day operations running smoothly, ensures the parish meets archdiocesan and internal compliance requirements, and serves as the single intake point for ad hoc and “other duties as assigned” requests directed to the administrative support team, deciding what gets done, by whom, and when. This is a working manager role: the Office Manager supervises and directs the team and also performs administrative work directly. The role carries authority to make on-the-spot decisions on scheduling, resource conflicts, and office operations, and is expected to continually look for ways to make parish processes more efficient and effective.

Education and Experience

• Bachelor’s degree in business administration, management, or a related field, or equivalent experience in office management.
• Minimum of three years of office administration experience, including at least two years supervising staff or leading a team (preferred).
• Experience in a parish, school, diocesan, or other nonprofit setting (preferred).
• Experience managing calendars, facilities scheduling, and compliance or records programs (preferred).

Personal Skills and Attributes

• Sound, timely judgment: comfortable making on-the-spot decisions with incomplete information and knowing when to escalate.
• Prioritization and triage: weighs competing requests, says “not now” diplomatically, and protects the team’s core work.
• Hands-on leadership: leads by example and is willing to do the work as well as direct it; supervises staff and influences peers and volunteers without formal authority.
• Organization and follow-through: manages many open items at once and closes loops reliably.
• Process mindset: notices friction and repeated problems, and turns fixes into simple, documented procedures.
• Communication: clear and warm in person, on the phone, and in writing; strong proofreading and attention to detail.
• Hospitality and pastoral sensitivity: welcoming to all, calm with grieving or upset parishioners, at ease with clergy, staff, volunteers, and the public.
• Conflict resolution: resolves scheduling and resource disputes fairly and keeps relationships intact.
• Discretion: handles confidential personnel, financial, and sacramental information with integrity.
• Adaptability: steady under interruption and the shifting priorities typical of a parish and school campus.
• Mission alignment: understanding of and respect for Catholic parish life, liturgy, and sacraments.

Please send a copy of your resume and cover letter to asauber@allsaintschurch.com.

To view the full job description, please visit our website https://www.allsaintschurch.com/employment