Administrative Assistant

Job Title:   Part-time Administrative Assistant

FLSA:   Non-exempt

Reports to and Receives Work Direction From:   Pastor

Direct Reports:   None

Provides work direction to:   Monday Administrative Assistant

Working Hours:  Part-time, paid hourly for approximately 25 hours per week.  Not benefits-eligible.

Schedule:  Scheduled hours will be 8:00 a.m. to 4:30 p.m. on Tuesdays, Wednesdays, and Thursdays. There may be some occasional evening or weekend work hours.

Position Summary: The Church of Saint Gregory the Great, North Branch, MN, located 45 miles north of Saint Paul and Minneapolis, is seeking a great team player as an Administrative Assistant for our parish community!  This individual would support our pastor, staff, parishioners, and volunteers in a variety of administrative and pastoral responsibilities, including warmly welcoming all who enter our parish.  The position is Tuesday through Thursday, approximately 25 hours per week.

Essential Duties & Responsibilities:  Total of 25 hours per week

The selected candidate will work with and under the direction of the Pastor of St. Gregory and Sacred Heart to provide financial transparency to the parishes and the Archdiocese.

The ideal candidate will also have a proven desire to be a team player, collaborating with other staff members and parishioners.

All paid staff will do their best to uphold the Pastor’s vision for the parish.  All paid staff will be completely loyal to him.

• Serve as our primary staff, answering questions and providing assistance to visitors and parishioners
• Perform general office clerical duties and maintain appearance of parish office and surroundings
• Prepare our parish bulletins (shared with Sacred Heart)
• Make timely changes to the parish website and message boards.
• Keep up-to-date on computer software and technical support agreements
• Organize and maintain our parish filing system for retention and protection of parish records
• Maintain sacramental and employee personal files
• Prepare liturgical schedules
• Order office and worship supplies
• Assist our pastor with administrative and pastoral duties for the parish as well as assist our sister parish Sacred Heart of Rush City, MN as required.
• If needed: oversee, submit and maintain background checks for parish staff, following all compliance as directed by the Archdiocese.

Preferred Qualifications:

• Practicing Christian (Catholic preferred)
• Team player (humble, strong internal drive, and people smart)
• Strong administrative and office organizational skills with at least 3 years of experience.
• Excellent computer skills including proficiency in Microsoft Office Suite, Word, Excel, and Outlook.
• Experience with Canva
• Detail-oriented, with desire to perform duties thoroughly
• The ability to manage a variety of different tasks simultaneously
• Strong oral and written communication skills
• Editing and proofing skills
• Ability to meet deadlines
• Must be a motivated self-starter with trusted follow-though skills
• Be respectful to all staff, parishioners, volunteers, and other visitors
• Excellent phone etiquette and communication skills
• Commitment to working in a collaborative team environment
• Willingness to work on limited occasions in the evening or on a weekend

Please send resume and cover letter to info@stgregorynb.org.