Parish Secretary

St. Louis King of France Parish

Parish Secretary

Job Description

Job Purpose:  The general purpose of the secretary is to provide receptionist and administrative support for the parish office.

Essential Duties

• Receives, screens, and directs incoming phone calls, takes messages as indicated and handles routine questions regarding parish activities.
• Welcomes and assists visitors to the office. Directs them to appropriate Priests when unable to provide the information or services they need.
• Schedule volunteers to cover the duties of the position when away for meetings, vacations, and other.

Secretarial and administrative support to parish and staff

• Maintains and updates the parishioner data base.
• Maintains and updates the parish sacramental registry.
• Coordinates and distributes information regarding sacraments to other parishes/diocese.
• Prepares sacramental certificates/pamphlets.
• Monitors and orders office supplies, and coordinates office equipment maintenance.
• Sorts and distributes incoming mail.
• Provides offertory envelope vendor with updated parishioner lists as needed.
• Assists in counting the Sunday collection on Mondays and arranges for its deposit.
• Maintains the financial books for the parish including staff payroll, bill paying and balancing accounts.
• Assists parish staff as requested or needed with various office tasks as assigned/delegated.

Competencies and Qualifications

• Be a fully initiated Catholic in the communion of the Catholic Church and intentionally living out the five precepts of the Church (CCC 2041-2043).
• Refrain from promotion or approval of, or the living out of, any conduct or lifestyle that would reflect, discredit or disgrace on, or cause scandal in relationship to St. Louis. King of France Parish, or considered to be in contradiction with Catholic doctrine or morals;
• Excellent organizational skills and an ability to handle multiple projects. Louis
• Proficiency in Microsoft Office.
• Must be able to recognize sensitive information and maintain strict confidentiality.
• Displays good judgement, emotional control, and integrity.
• Good communication and interpersonal skills (patient, welcoming, flexible, dependable)
• Highly motivated with outstanding work ethic and a willingness to perform a wide variety of projects.
• Ability to work efficiently in a team.

Hours

     Monday – Friday 7:00am-3:00pm with 30 minutes for lunch and a 15 minute break both in
the morning and in the afternoon.

How to Apply

     Print your cover letter and resume and mail or email it to St. Louis Church 506 Cedar Street,
St. Paul, MN. 55101. Email:  markmstlouis@comcast.net

Email questions to:  markmstlouis@comcast.net