Admissions Associate

A professional and integral member of a school admissions team, this Admissions Associate is a front-facing, people-centered position that blends sales savvy with warm hospitality. The ideal candidate is energetic, outgoing, organized, and ready to jump in as a key player in driving enrollment growth and creating an exceptional prospective family experience. The Admissions Associate serves as a key representative of the school’s mission and values.

Primary Responsibilities 

As the first point of contact for many families, you’ll play a crucial role in communicating Providence Academy’s mission and guiding families through the admissions process. You’ll also work closely with parents, students, faculty and leadership, so being both team-oriented and detail-minded is essential.

Family Engagement and Enrollment Support

• Convert inquiries into strong applicants—and strong applicants into excited enrollees
• Build rapport quickly and professionally with families from all backgrounds
• Serve as a warm, informed, and helpful point-of-contact throughout the admissions journey
• Respond to all inquiries and applicant questions
• Provide school tours and coordinate student shadow visits
• Represent Providence Academy at community events, school fairs, and internal admissions functions
• Conduct Interviews and administer entrance assessments for prospective students
• Maintain accurate, timely records in the admissions CRM

Administrative and Event Coordination

• Collaborate with the Dean of Admissions on communications, scheduling, and data tracking
• Responsible for the administration, security, confidentiality, and retention of office files
• Help plan and execute admissions events such as Open Houses, Preview Days, and Visit Days
• Establish and maintain organized and efficient application files and records for the Admissions Office
• Provide courteous, confidential, and professional support across all office responsibilities

*Assisting with other school wide & community events that may occur on weekends and evenings as needed

ADDITIONAL INFORMATION 

• The start date August 2025
• This is a .75 FTE, benefit eligible position with a competitive salary commensurate with experience.

EDUCATION AND EXPERIENCE 

• Knowledge and appreciation of the mission, vision & values of Providence Academy
• Minimum of B.A./B.S. degree. Required Virtus training.
• 1+ years of experience in admissions, sales, customer service, recruiting, or hospitality preferred

SKILLS AND EXPERIENCE REQUIREMENTS 

• A confident communicator—both verbally and in writing—with an upbeat, professional tone
• Strong sales mindset with the ability to convert interested families into new enrollments for Providence Academy
• Maintains the highest level of confidentiality and professionalism at all times
• A self-starter who thrives on structure, but doesn’t wait to be told what to do
• Working knowledge and experience using Word, Excel, GoogleSuite, experience with SalesForce or CRM software is ideal

Please email a cover letter and resume to Amanda.Gregory@providenceacademy.org