Accounting Associate & Parish Administrative Assistant

Position Summary:

This position provides parish financial support to the Director and PASC Manager.  Provides client parish financial information to PASC Manager and Accountants and assists client parish leadership in fulfillment of their parish, archdiocesan and regulatory reporting requirements.  This person also serves as On-site Administrative Assistant, assignments vary and are selected by the client from a defined menu.

Essential Functions of the Position:

• Responsible for the preparation, production and maintenance of client parish financial records;
• Performs verification, approval and/or posting of AP, AR and GL transactions for client parishes;
• Performs monthly reconciliation of expense, revenue and balance sheet accounts;
• Prepares audit reconciliations and analysis of general ledgers accounts;
• Provides on-site service administrative tasks to parishes and schools;
• Responsible for the daily download client documentations;
• Other related duties assigned by the Director and/or PASC Manager.

Job Requirements (Knowledge, Skills and Abilities):

• Excellent communication skills both verbal and written;
• Bi-lingual Spanish speaking preferred but not required;
• Excellent time management skills with a proven ability to meet deadlines;
• Ability to function well in a fast-paced environment;
• Extensive knowledge of office administration, clerical procedures, and record keeping systems;
• Knowledge and understanding of the Roman Catholic Church, its structure and the ministries within the Offices of the Catholic Center;
• Ability to exercise discretion, good judgment and initiative;
• Demonstrated proficiency with MS Office Suite and with the ability to learn new or updated software;
• Ability to prioritize, multi-task and meet deadlines with minimal supervision;
• Diplomatic, tactful and discreet especially when dealing with confidential matters;
• Ability to work in collaboration with others;
• Strong interpersonal skills.

 Job Qualifications: (Education and Experience):

• Associate degree in Accounting with proficiency in payroll;
• Minimum of five years’ experience in Accounting, AP, AR, GL.

 Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times;
• Must possess a valid driver’s license.

Please provide a cover letter and resume to Human Resources at hr@archspm.org, by Friday, July 25th, 2025. Earlier submissions are welcome.

Full-time position benefits:

• Medical and dental benefits
• 403(b) retirement fund with 3% employer match
• 16 paid holidays
• 3 personal days, 7 sick days, 15 vacation days