School Office and Database Manager

St. Therese Catholic School of Deephaven is seeking a highly organized, welcoming, and detail‑oriented School Office and Database Manager to serve as the hub of our school community. This role supports the Principal, staff, students, and families while overseeing daily office operations and communications. This is an 11-month (August – June), 40 hour/week position.

Key Responsibilities

• Manage day‑to‑day school office operations and maintain a warm, professional front office environment
• Provide administrative and secretarial support to school and parish staff
• Coordinate volunteer receptionists and substitute teachers
• Handle school communications, including newsletters, emails, directories, and social media support
• Manage databases and systems (TADS/TADS Educate, Salesforce and ParishSoft)
• Process bills, track office cash flow, and order supplies
• Prepare required reports for school, district, and Archdiocesan partners
• Arrange transportation for field trips and coordinate mailings
• Maintain confidentiality and support the Principal
• Provide basic care to sick or injured students when needed (training provided)

St. Therese is a large and established parish with solid liturgical life, established faith formation programs, a beautiful school, consecrated sisters, many volunteers, a vibrant music ministry, many volunteers and service projects and a wonderful location to be of service to Christ.  The parish/school is committed to vibrant growth by living out Jesus Christ’s call to “Go and make disciples” (Matt 28:19) through our sacramental life, prayer, catechesis, fellowship, evangelization, school, service, and financial stewardship.

Qualifications

• Strong organizational, communication, and multitasking skills
• Professional discretion and attention to detail
• Comfort working with technology, databases, and office equipment
• Enjoyment of working with children and families in a school setting
• Understanding and acceptance of Catholic doctrine

The starting pay range for this position is $20-$22/hour, commensurate with qualifications and experience. This position offers medical and dental insurance, 403b retirement, paid time off, and other elective benefits as chosen by employee.

Applicants must submit a cover letter, resume and references to Adam Groebner via email at agroebner@st-therese.org.