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18 Jan 2020

Part-Time Parish Operations Coordinator

 Saint Paul, Minnesota, United States

Job Description

Collaborate as a member of parish staff and serve as a team leader: convene staff meetings as delegated by pastor, coordinate process of hiring and evaluation procedures. Attend and provide staff support for meetings of Parish Community Council and Finance Committee as directed by pastor.   Facilities management: Serve as site manager to oversee care of parish building and grounds–maintenance, repairs and construction. Oversee code compliance, inspections, bids, contracts and licenses with vendors, providers and agencies. Develop and maintain a facility’ preventive maintenance plan. Purchase/replace or repair equipment and supplies in accordance with Finance committee policies. Facilities Operation: Establish and implement building use practices and policies  in close collaboration with parish staff. Provide oversight to facility use and protocols, including kitchen management, facility scheduling, recycling program, etc. Financial and Budget Management: Assist staff and Finance Committee in development of annual budget; facilitate development of annual operations, maintenance and supplies budget. Manage facilities budget and prioritize annual spending for facilities maintenance. Monitor implementation of parish budget with staff and volunteers. Summarize actual monthly financial results compared to budget and follow up with budget owners (i.e.,other staff) about variances. Approve expenditures in accordance with Finance Committee policies and as delegated by pastor. Establish ad maintain a responsible cash flow management system at the direction of the Finance Committee. Volunteer coordination and management: coordinate process for volunteer engagement, including background checks and VIRTUS process. Develop familiarity with archdiocese volunteer requirements and implement, including background check process and record maintenance; ensure archdiocesan requirements are reflected in St. Cecilia’s policies and practices. Coordinate volunteer needs, communications and schedules for volunteer opportunities on parish property, inside and outside the buildings. Primary responsibility for engaging and supervising parish volunteers and working with leaders of significant parish events on volunteer process. Oversee relationship with Archdiocesan policies and practices: Attend required meetings and training events with the archdiocese and professional groups that will assist staff and volunteers in understanding and compliance with policies and practices, procedure, application of shared software, etc. Manage parish policy manual in compliance with Archdiocesan policies.

Qualifications: Bachelor’s degree in accounting or a related field or equivalent experience; facilities management and project management experience, including vendor/contractor management, purchasing. Experience with accounting procedures, record keeping principles and practices and software systems; knowledge of cash flow management.
Experience leading and developing teams. Experience working with volunteers in a church or non-profit setting preferred. Technology savvy–Excel, project management software.
Demonstrate respect for Catholic tradition and St.Cecilia’s practices.
Competencies: Communication skills–verbal and written; Presentation skills. collaborative. Interpersonal skills–effectively able to interact with internal and external stakeholders, manage conflict, seek agreeable solutions; ability to work across a variety of functional experts to achieve a shared vision/outcome. Time management. Resourceful

Organizational Name: Church of St. Cecilia

Organizational City: St. Paul, MN

Position Contact Name: Mary Pat Dunlap

Position Contact Title: Hiring Committee contact

Position Contact Email:

Position Contact Phone: 651-261-4361

Submitter Name: John Hofstede

Submitter Title: pastor

Submitter Email:

Submitter Phone: 651-644-4502

Deadline: March 15, 2020

Benefits: Not Included

Experience: Preferred

Salary / Range: salaried position based on $17-$22 hour

Setting: Urban

Number of Parish Households: 0-500

How to Apply

send resume to parish hiring committee contact: Mary Pat Dunlap,

Job Categories: Administration. Job Types: Part-Time. Salaries: Commensurate with Experience.

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