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1 Oct 2019

Part-Time Administrative Assistant

 Minneapolis, Minnesota, United States

Job Description

This part time position is 20-24 hours/week, supporting the Director and staff of the Buildings and Grounds department. Days/hours worked have some flexibility. Position accrues vacation and sick leave time, but is not eligible for medical benefits.

  1. Manage incoming calls, emails & communications for Director of Facilities.
  2.  Schedule appointments and meetings.
  3. Prepare and distribute meeting materials, and maintain files.
  4. Manage office workflow for the department of Buildings & Grounds: prepare correspondence, track budget, code invoices and serve as back-up to accounting for check cutting, manage contracts and certificates of insurance.
  5. Maintain accurate records on volunteers & committees in database.
  6. Maintain confidentiality and a professional demeanor.

Job Qualifications: Required • 2 years of previous experience in a clerical support role. • Excellent computer skills including Microsoft Word (including, Outlook, database software, and internet experience • Ability to manage varied workload and work independently • Strong organizational skills and ability to handle multiple responsibilities at the same time and be able to prioritize workload • Must maintain confidentiality • Excellent attention to detail • Hospitable personality and professional manner • Strong oral and written communication skills • Ability to work with a variety of people and work styles is necessary Preferred • Experience working with volunteers • Experience with Blackbaud Raiser’s Edge 7 and Financial Edge software

Organizational Name: Basilica of St. Mary

Organizational City: Minneapolis, MN

Position Contact Name: Audra Johnson

Position Contact Title: Director of HR & Finance

Position Contact Email:

Deadline: 11/15/2019

Benefits: Not Included

Experience: Required

Salary / Range: commensurate with experience

Setting: Urban

Number of Parish Households: 2,001 or more

How to Apply

Please email cover letter (with salary requirements) and resume to Audra Johnson, Director of HR & Finance,

Job Categories: Administration. Job Types: Part-Time. Salaries: Commensurate with Experience.

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