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9 Aug 2019

Full-Time Accountant

 Victoria, Minnesota, United States

Job Description

Tuition Management

  • Enter data into TADS for Tuition, Tuition Assistance, Scholarships, Lasallian Awards, Senior Fee, Activity Fee, and Tuition Remission
  • Prepare journal entries to record amounts posted for tuition into the accounting system
  • Verify that charges and tuition assistance for all students have been properly recorded in TADS

Tuition Assistance

  • Prepare Tuition Assistance Spreadsheet from TADS data. Update data before each Tuition Assistance meeting and maintain a record of all Tuition Assistance awarded throughout the year
  • Prepare documents for tuition assistance committee meetings
  • Prepare Tuition Assistance award letters
  • Compare tuition assistance spreadsheet with TADS signed agreements for accepted awards

Accounts Receivable

  • Monitor student accounts in TADS for past due status at least twice a month. Place phone calls or email as necessary for collection.
  • Post to TADS all miscellaneous charges, including textbooks and fees
  • Ensure all outstanding charges from Seniors are collected prior to graduation
  • Report to Director of Finance regarding past due accounts
  • Maintain spreadsheet for miscellaneous receivables (text & library books, AP test fees, registration fees)


  • Prepare and code all deposits
  • Determine if any payments are for taxable items
  • Process on-line check deposits and deposit cash at the bank
  • Reconcile receipts to 3rd party site detail (sports participation fees, lunch payments, registration fees, etc.)
  • Post deposits to the accounting system

Accounts Payable

  • Verify charges are correct and reasonable and that items have been received; obtain any necessary approvals and documentation
  • Code invoices to the proper expense accounts
  • Resolve any discrepancies
  • Prepare credit card journal voucher. Include all invoices and detail from card holders to support charges

Lunch Computer System

  • Maintain the Lunch System Files, verify that new students have been entered into the system, post receipts, provide new students with their pin numbers
  • Print daily and monthly reports
  • Reconcile lunch system balance with general ledger balance

Month-End Close

  • Organize cash transaction spreadsheet to ensure all activity is recorded
  • Prepare journal vouchers for all unposted cash receipts and disbursements
  • Prepare journal vouchers for the monthly recurring closing entries


  • Maintain files: student financial, accounts payable, outside contracts
  • Prepare monthly and annual enrollment reports
  • File quarterly sales tax report with the state
  • Maintain detailed spreadsheet of Lasallian Youth balances
  • Assist team reps with status of their department revenue and expenses and agency accounts
  • Account analysis, as needed

Other Responsibilities

  • Perform other duties and assume other responsibilities as assigned.

Organizational Name: Holy Family Catholic High School

Organizational City: Victoria

Position Contact Name: Erin Hesse

Position Contact Title: Director of Finance

Position Contact Email:

Position Contact Phone: 952-856-1406

Benefits: Included

Experience: Required

Setting: Information Not Provided

Number of Parish Households: 0-500

How to Apply

Please submit your cover letter and resume to Erin Hesse at

Job Categories: Administration. Job Types: Full-Time.

Job expires in 16 days.

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