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5 Aug 2019

Part-Time Accountant

 Maplewood, Minnesota, United States

Job Description

Part-Time – 20-22 hours per week during the school year, approximately 15 hours per week June-August, hours are flexible. This is not a benefit eligible position

Purpose of Position: Maintain accurate and comprehensive records of parish financial accounts and activities including; income, disbursements, bank deposits and invoices according to the generally accepted accounting principles and Archdiocesan and parish policies. Supervise money counters and enter contribution data. Prepare and submit payroll. Prepare all necessary paperwork for Parish Accounting Service Center (PASC).

General Responsibilities:

*Employment in and by the Church is substantially different from secular employment. Church employees must conduct themselves in a manner which is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the Archdiocese, such that it can embarrass the Church or give rise to scandal.  It is preferred that this employee be an active, participating Roman Catholic.  Reasonable accommodation for the religious practice of employees not of the Roman Catholic faith will similarly be provided.


Representative Responsibilities:

*To be present and ready to work as needed to meet responsibilities. Includes recognizing when situations require more effort, seeking approval to put in more time if needed, satisfying responsibilities in a timely manner, providing an example of punctuality and attendance, and generally ensuring all is ready and taken care of.


Accounting Responsibilities

  • Record cash receipts, submit backup to PASC for review and posting.
  • Schedule and supervise money counters according to Catholic Mutual and Archdiocesan requirements and maintain adequate supplies for them.
  • Enter weekly Sunday contribution data. Balance weekly collections with envelopes and plate to deposits.
  • Enter electronic contribution data.
  • Maintain parishioner files for processing electronic giving.
  • Count money for miscellaneous deposits one time per week with Business Administrator.
  • Reconcile balance sheet benefit liability accounts with the payroll system on a regular basis (quarterly or monthly).
  • Prepare invoices for approval. Send invoices to PASC for payment.
  • Prepare weekly contribution reports for bulletin.
  • Assist Business Administrator with budget preparation, Finance Council materials and parish annual report.
  • Maintain and organize financial records including, but not limited to: payroll, benefits, deposits, invoices, donor information and updates, and secure them according to Archdiocesan retention policies.
  • Provide financial reports to parish groups monthly.
  • Identify needed journal entries and include in PASC materials.
  • Provide PASC all relevant documents and information as necessary for accurate completion of all financial reports.
  • Produce annual giving statements for donors.


Payroll Responsibilities

  • Process payroll, including employee updates, hours, benefit deductions, reimbursements and adjustments, according to payroll schedule and legal requirements.
  • Submit salary information to payroll aggregator (Penserv) for retirement plan reporting.
  • Review payroll reports provided by payroll service and payroll aggregator (PenServ), verifying accuracy and completeness. Reports include, but are not limited to, semi-monthly payroll registers, and annual W-2 forms.
  • Prepare employee data reports for the Archdiocese.

Job Qualifications: Bachelor’s degree in accounting preferred 3+ years of related experience in a similar organization Certified payroll professional preferred A basic knowledge of the Fair Labor Standards Act as it relates to payroll Demonstrated proficiency in math, bookkeeping, and accounting requirements and procedures Demonstrated knowledge of payroll procedures including benefits, tax requirements, and reporting Knowledge of Human Resource and payroll processing systems Proficient skills in typing, 10-key, MS Word and MS Outlook, and financial and donor data base software e.g. ConnectNow Advanced skill in MS Excel for reporting purposes Demonstrated accuracy Problem-solving skills, including identifying and correcting errors Pass Archdiocesan background checks and complete VIRTUS Proficiently operate a computer, printer and other office equipment

Organizational Name: Presentation of Mary Catholic Church

Organizational City: Maplewood

Position Contact Name: Sue Reinart

Position Contact Email:

Position Contact Phone: 651-777-8116

Benefits: Not Included

Experience: Required

Setting: Information Not Provided

Number of Parish Households: 501-1,000

How to Apply

Please submit resume, cover letter and reference to Sue Reinart at

Job Categories: Administration. Job Types: Part-Time. Job Tags: 55109.

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