School Administrative Assistant

Saint Agnes School is seeking a highly organized Administrative Assistant to join our Main Office team. This is a mission-critical role at the center of daily school operations. The right person will bring calm to busy moments, clarity to complex logistics, and warmth to every interaction with students, families, faculty, and visitors. 

This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and can gracefully handle last-minute changes, competing priorities, and frequent interruptions. If you love being the person others rely on to “make it all work,” this may be a great fit. 

What You’ll Do 

You will support the smooth operation of the school by managing communication, calendars, logistics, and events, while serving as a key support to school leadership. 

Core Responsibilities 

• Serve as a welcoming and professional first point of contact for families, students, staff, and visitors
• Coordinate daily substitute coverage, including last-minute needs and occasional early morning or after-hours outreach
• Manage school-wide calendars, room reservations, and logistics for events, field trips, and meetings 
• Act as a central communication hub across departments (faculty, facilities, transportation, IT, events)
• Support major school events and milestone moments (graduation, awards ceremonies, conferences, fundraising events)
• Prepare and distribute routine school communications and maintain organized records 
• Oversee office operations, supplies, and basic technology coordination with IT
• Provide backup support to the Receptionist and assist with special projects as needed 
• Handle sensitive information with professionalism and discretion

What This Role Requires 

This is not a quiet desk job. The Main Office is the nerve center of a school. The right candidate will: 

• Stay calm and professional when multiple people need help at once
• Adapt quickly when schedules change or urgent needs arise
• Balance long-term planning with frequent same-day requests
• Communicate clearly and kindly with all people 
• Take pride in being dependable and detail-oriented, even when the day gets hectic
• Be willing to persist through last-minute changes, especially when securing substitute coverage

Qualifications 

Required 

• Joyful, practicing Catholic
• Ability to work well in a team environment
• Strong organizational, planning, and time management skills
• Excellent communication and interpersonal skills
• Ability to work independently with sound judgment and discretion
• High level of comfort managing confidential information 
• Professional demeanor with students, parents, faculty, and administrators
• Willingness and availability to support urgent staffing needs, including occasional early mornings or after-hours coordination

Preferred 

• Prior experience in a school or similarly fast-paced, people-facing environment
• Experience coordinating schedules, events, or complex logistics

Physical & Mental Demands 

• Frequent movement throughout the building, including stairs
• Occasional lifting and carrying of supplies or boxes
• Sustained focus with frequent interruptions
• Ability to remain positive and composed in high-activity environments

Why Join Our School? 

Saint Agnes School is an award-winning, nationally recognized, co-ed Pre K–12 school rooted in the Catholic intellectual tradition and the sacramental life of the Church. Established in 1888, Saint Agnes attracts students from 85 zip codes across the Archdiocese of St. Paul & Minneapolis.   

Our mission is to form Catholic hearts and minds in faith, reason, and virtue. Students come from a wide range of backgrounds, creating a vibrant, diverse school culture enriched by academics, athletics, fine arts, and service.   

As a member of our Main Office team, you will play a vital role in supporting this mission. Your work directly impacts the daily experience of students, families, faculty, and school leadership. This is a place where your professionalism, reliability, and heart for service will be seen, valued, and deeply appreciated. If you are energized by meaningful work in a mission-driven community and enjoy being part of something bigger than yourself, Saint Agnes offers a rewarding place to grow and contribute. 

Email resume and cover letter to Becca DeMarais at: hr@saintagnesschool.org.