Parish Business Administrator

Title:  Parish Business Administrator

Salary range: $90,000 – 95,000 depending on experience

Reports to:  Pastor

FLSA Status: Exempt/full-time with benefits

Direct reports:  Director of Administration & Accounting, Director of Communications, Director of Maintenance, various volunteers

Schedule:  12 months, 40 hours a week, additional hours as position responsibilities require

Provides work direction to:  other staff members in certain areas, volunteers

Resource person to:  Finance Council, Parish Council, other committees & organizations upon request, liaison to parish groups

Receives direction from: Pastor and Parochial Vicar

Required: Pass a standard background check and attend VIRTUS training

POSITION PURPOSE:

In this position your primary responsibility is to oversee (and be accountable to the pastor and parish communities of Assumption, St Peter and St Richard) the overall finances, day-to-day operations, facilities and property management, office services and human resources in a manner that is supportive to the work of the pastor and enables other ministries to function effectively; to oversee all aspects of grant solicitation, fundraising and stewardship; to support responsive administrative liaison between Pastor, Advisory Councils/Committees and parish staff. Our ideal candidate will have experience with business management including accounting and budget responsibilities. To excel at this position you will have the ability to adapt to varying environments, tasks and responsibilities.

REPRESENTATIVE RESPONSIBILITIES:

1. Oversee or perform all bookkeeping tasks and additionally participate in financial planning, investment strategy, banking relations, budget management, financial stewardship and long-range financial planning in collaboration with the pastor and parish Finance Council.
2. Supervise the office staff and accept responsibilities for day-to-day operations. Be directly responsible for weekly money counting procedures, following internal financial controls in all areas of collection processing.
3. Oversee articles of communication such as the weekly bulletin, newsletters, etc. Pursue additional means of communications throughout the wider community.
4. Direct the overall budgeting process for the parishes. Work closely with the pastor and Finance Council in budget planning, operations, stewardship and other areas where appropriate.
5. Develop a structured purchasing program and oversee combined efforts of the parish staff and volunteers that encourages frugal purchasing practices and supports adhering to approved budgets.
6. Oversee all facilities and cemetery operations. Be dedicated to the upkeep, safety and maintenance of all parish properties.  Commit to taking responsibility for effective physical plant management through cooperative efforts of the parish maintenance staff.  Additionally, participate in long range facilities action plan (capital repairs and/or replacement), and a sound preventive maintenance program.
7. Serve a supportive role in capital campaigns, primarily through financial oversight, project management and administrative coordination.
8. Facilitate solid employment relations through responsive salary administration, benefits administration and employment policy development. Assure the employment policies and practices are conducted in accordance with Archdiocesan policy and local, state and federal employment laws.
9. Assist the pastor in interacting with advisory committees in areas of finance, financial stewardship and property management, seeking close attention to long range planning in those areas. Provide appropriate committees with adequate information, reports and documents, allowing them to actively function in the tasks assigned to them.
10. Actively participate in additional groups upon request.
11. Take responsibility for the following tasks, either by personal performance or by other staff members or volunteers.
    Purchase and inventory office and physical plant supplies.
    Process and record pledges and contributions.
    Cover for secretary/receptionist when required.
    Maintain property documents, information and transactions.
    Actively participate in parish activities as requested.
    Parish Councils, committees and organizations participation as required.
    Maintaining office and other parish equipment.
12. Create an atmosphere of congeniality, organization, professionalism and maintain confidentiality where appropriate. Aspire toward teamwork with other employees and maintaining a calm and supportive environment.
13. Maintain membership in professional organizations and attend meetings regularly. Open to continuing education in relevant subject matter.
14. Manage relationship with and financial obligations to our regional school Blessed Trinity.
15. Serve as the primary point of contact for all tenants. Maintain files of all lease agreements including accounting & processing, BOC charges and lease renewal options.

Other Responsibilities:  Includes other additional responsibilities identified (as needed) by employee and approved and/or assigned by the Pastor.

Qualifications:

1. Four (4) year degree required, with business related concentration preferred or the equivalent relevant experience.
2. Three to five years administrative, supervisory and managerial experience preferred.
3. Demonstrated working knowledge of accounting principles and financial management.
4. Knowledge and understanding of the Catholic Church and its mission in required.
5. Some knowledge of property management is desired.
6. Skilled in general employment relations and human resources.
7. Experience in supervision and management.
8. Experience in related computer programs and software.
9. Successfully complete standard Archdiocese background checks, Virtus training.

Mental Demands

1. Possess a clear understand of the English language.  Conversational Spanish is preferred.
2. Able to provide professional direction and leadership.
3. Possess strong organizational stills with an ability to instill the same in others.
4. Be self-motivated, willing to take direction and work without supervision.
5. Possess intuitive problem-defining skills and the knowledge of related programs and resources.
6. Have the ability to work well with people at all levels of employment in both large and small organizations.
7. Possess creative communication skills.
8. Be honest, trustworthy and confidential in all areas.
9. Exhibit patience, understanding and calmness in chaotic situations.
10. Project a personal lifestyle with Christian values.
    Willing and able to participate in continued education in the appropriate areas: various workshops and training programs offered regularly.

Physical Demands

1. Able to go up and down steps.
2. Able to lift 10 lbs (paper, files, small office equipment, etc.)
3. Able to sit or stand for long periods of time.
4. Able to work for longer periods of time when position demands.

Candidates may refer to RichfieldCatholicParishes.org

for a detailed position description and more information about our parishes.

Qualified candidates should email a letter of interest and resume to the Administrator, Beth Schorle, bschorle@strichards.com