Gift Processor

Department: Mission Advancement 

Supervisor: Manager of Development Operations 

Status: Full Time, Hourly, Non-Exempt 

Hours/ Schedule: 40 hours / 12 months per year. Monday – Friday. 

PURPOSE OF POSITION  

Support the vision, mission and values of The Basilica of Saint Mary and The Basilica Landmark by providing data entry and administrative support to assist with tracking gifts, acknowledging donors, and preparing reports.    

SCOPE OF POSITION  

This position reports directly to the Manager of Development Operations. This position performs work for the Basilica of Saint Mary, The Basilica Landmark, and Basilica Events LLC. This position does not oversee any other staff member or volunteer.

PRIMARY FUNCTIONS AND MAJOR ACTIVITES 

• Daily data entry of all gifts and pledges and other gift payments including cash gifts, stock gifts, third-party giving.  Maintain updated information for constituents’ electronic giving information. 

• Manage timely and accurate updates to gift and constituent data (i.e. address changes, phone number changes, births, deaths, weddings etc.). 

• Ensure timely and accurate preparation and mailing of acknowledgment letters. 

• Review and coordinate process for past-due commitments.  

• Run bi-monthly mailing lists for envelope company. 

• Run weekly gift reports and distribute to colleagues. 

• Create and run queries in donor database related to gift processing and donor acknowledgment.  

• Produce and mail annual donor tax letters.  

• Collaborate with colleagues in Finance and Mission Advance to support annual audits for The Basilica and The Basilica Landmark (Basilica fiscal year Jun 1 – Jul 30; Landmark Jan 1 – Dec 31). 

• Provide timely (within 48 hours) response to external and internal inquiries and communicate in a clear, courteous, and confidential manner. 

• Be ready to work on time for all scheduled hours and accept additional responsibilities identified (as needed) by your supervisor. 

Compensation and Benefits  

The wage range for this position is $21 - $24 per hour. All full-time employees of The Basilica of Saint Mary receive access to the following benefits: medical/dental/vision insurance, FSA & HSA plans, 3 weeks of paid time off, sick leave, paid holidays, floating holidays, parental leave, 403b, 403b matching up to 3%, life insurance, employee assistance program (EAP), short-term disability, long-term disability, and other supplemental insurance options.  

Designation of Essential Functions  

Employment in and by the Church is substantially different from secular employment. Church employees/volunteers must conduct themselves in a manner which is consistent with and supportive of the mission and purpose of the Church. This position does not require that the employee/volunteer be a Catholic. However, as a parish community rooted in the teachings of the Catholic Church, employees/volunteers are expected to be knowledgeable of core tenets and respectful of the mission, purpose, and teachings of the Catholic faith.  

POSITION QUALIFICATIONS 

Knowledge, Skills, and Abilities 

• Excellent attention to detail.  

• Efficient, accurate data entry and gift coding skills.  

• Database experience with Raiser’s Edge NXT preferred or comparable experience with Customer Relations Management (CRM) database and communications software. 

• Strong skills in Microsoft Word 365 including Mail Merge, Excel, Outlook. 

• Strong written communication skills. 

• Strong organizational skills and ability to prioritize workload. 

• Ability to handle multiple projects simultaneously and complete tasks on time. 

• Experience and/or interest in non-profit work. 

• BA preferred but not required. 

• Experience working with volunteers preferred but not required. 

Physical Demands 

• Able to walk up and down stairs. 

• Work 40 or more hours per week when needed. 

• Able to sit for extended periods.  

• Able to do repetitive keyboarding. 

Mental Demands 

• Ability to work as an integral part of a team. 

• Ability to problem solve and research questions about donor’s gifts. 

• Ability to maintain regular attendance and be punctual. 

• Ability to perform in situations requiring deadlines. 

• Ability to work with minimal supervision. 

• Strong oral and written communication skills. 

• Strong customer service skills. 

• Ability to maintain confidentiality. 

• Ability to prioritize tasks, workloads, workflow. 

• Respects and values a diverse culture. 

Please send your resume to Taylor Liles, tliles@mary.org.