Executive Support Specialist

The Aim Higher Foundation seeks a temporary Executive Support Specialist who will play a pivotal role in keeping the Aim Higher Foundation running smoothly. This person will: (1) support the President and leadership team in daily operations, and (2) oversee core administrative, financial, and operational systems. The role is ideal for someone who thrives in a small non-profit environment, is comfortable and trustworthy with financial duties, and enjoys taking care of office spaces.

POSITION DETAILS

• 10 to 15 hours weekly, onsite
• Tues to Thurs, 9a-1p
• Tentatively working through the end of 2025

KEY RESPONSIBILITIES

Office Operations

• Receive and organize all incoming mail and packages.
• Create a welcoming, appropriately resourced, and mission-focused environment
• Monitor and maintain supplies and materials.
• Be the friendly first point of contact for the organization; answer incoming phone calls and general inquiries.

Finance & Compliance

• Receive and enter invoices for processing.
• Support staff with receipt management for credit card charges and expense reimbursements, as well as reimbursement submissions.
• Process donations and coordinate with the team to handle acknowledgements with donors.

Executive Support

• Support the President with day-to-day administrative tasks as needed.
• Help prepare materials for Board and Board Committee meetings; ensure quorum is met and materials are distributed on time.

The Aim Higher Foundation’s core values state that we are: ‘people for others' with focus, integrity, and attention to detail. Team members are committed to putting people first, finding delight in serving others, earning others’ trust, and staying focused on our mission. They are also able to demonstrate that the small things matter.

The ideal candidate also has:

• Deep respect for and commitment to the work to provide educational opportunities to children from all backgrounds.

• A successful history of providing support to executive leaders and boards and upholding a strict level of confidentiality.
• A customer-service mindset and enthusiasm for being the organization’s first point of contact.
• Best-in-class verbal and written communications skills.
• The ability to prioritize multiple tasks and meet deadlines with precision and professionalism.
• Advanced proficiency in Microsoft Office, Google Workspace, bill processing, and other nonprofit software systems.

To apply, we ask that applicants submit a resume and cover letter addressed to the President of the Aim Higher Foundation. Please combine the resume and cover letter into a single PDF and send it to info@aimhigherfoundation.org.

Applications will be accepted until the position is filled.