Executive Assistant

Saint Agnes School is seeking an Executive Assistant to support the Assistant Headmaster/Upper School Director. This position plays a vital behind-the-scenes role in helping the leadership team serve students, faculty, and families with excellence and fidelity to our Catholic mission.

About the Role:
The Executive Assistant provides critical administrative support for the daily operations of the Upper School (grades 7-12). The ideal candidate is proactive, detail-oriented, and aligned with the values of Catholic education. While this role is primarily on-site, there is some flexibility for remote work as appropriate. This position may be structured as full-time or part-time, depending on the availability and fit of the selected candidate.

Key Responsibilities:
• Manage the Assistant Headmaster’s calendar, schedule meetings, and coordinate reminders
• Draft, proofread, and format professional correspondence, newsletters, and reports
• Respond to email and phone communications with clarity, warmth, and timeliness
• Appropriately manage confidential school information, including student records and disciplinary documentation
• Assist with logistics for events, scheduling, and special projects
• Monitor and manage budgetary items and expense tracking
• Support Upper School operations by anticipating needs and offering timely solutions

Compensation:
Hourly Rate: $18-22/hour commensurate with experience.

Institution Description
Saint Agnes School is an award-winning and nationally recognized co-ed, Preschool-12 school rooted in the Catholic intellectual tradition and the sacramental life. Established in 1888, Saint Agnes has celebrated a tradition of excellence for over 135 years. Located in the heart of St. Paul, Saint Agnes offers a comprehensive and challenging curriculum that provides for the intellectual, moral, spiritual, and character formation of each student. Rigorous educational programs effectively serve a diverse group of students from 80 different zip codes, and opportunities abound in service, athletic competition, and the fine arts.

Recently named to the Catholic High School Honor Roll, the curriculum underlines the unity of faith and reason and seeks to form students into confident, intelligent and faithful young adults. From the educational philosophy to the cultural and aesthetic environment, Saint Agnes School is built upon a commitment to Christ and His Church and is proud to serve families across the Archdiocese of St. Paul & Minneapolis.

Qualifications:

• Bachelor’s degree preferred
• Prior administrative or school-based experience preferred
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Discreet and trustworthy in handling sensitive information
• Self-directed and dependable, able to work independently and within a team
• Proficiency with Microsoft Office and comfortable with databases/student information systems (e.g. Educate)
• A deep appreciation for Catholic education and the mission of Saint Agnes School

To Apply:

Please submit a cover letter and resume to hr@saintagnesschool.org with “Executive Assistant Application” in the subject line.