Enrollment Coordinator / Parish Relations

Saint Joseph Catholic Church and School is seeking a mission-driven, highly organized professional to serve as Enrollment Coordinator / Parish Relations. This full-time position integrates leadership of school admissions for our PreK–8 Catholic elementary school with parish outreach to welcome and engage new families. The role also includes collaboration in the planning and execution of key parish and school events.

The ideal candidate is an outgoing, relational leader who is energized by meeting new families, building connections, and representing the mission of Catholic education with clarity and conviction. This individual must be highly responsive, strategically minded, and able to work collaboratively with the Marketing and Communications Director to ensure alignment of enrollment messaging, outreach efforts, and community engagement initiatives.

This is a full-time position with schedule flexibility aligned to the admissions cycle and parish event calendar. Because family engagement and responsiveness are central to this role, professionalism, hospitality, and timely communication are essential.

About Saint Joseph Catholic Church and School

Saint Joseph Catholic Church and School is a vibrant parish community marked by a strong Catholic culture, robust sacramental life, and perpetual Eucharistic Adoration for more than 30 years. The parish actively fosters vocations and offers numerous opportunities for spiritual formation and community life for all ages. The school, serving nearly 400 K–8 students and 66 preschool students, has formed young people in faith and academic excellence for more than 75 years.

Saint Joseph Catholic School forms joyful disciples of Jesus Christ who pursue academic excellence and cultivate a life of virtue. Our commitment to academic excellence flows directly from our Catholic mission and identity.

Primary Responsibilities

Enrollment Coordination (PreK–8 School)

• Serve as the primary point of contact for prospective families from initial inquiry through enrollment.
• Manage the full admissions process, including inquiries, tours, application tracking, interviews, enrollment documentation, and follow-up.
• Coordinate and personally lead school tours, clearly articulating the mission, academic program, culture, and expectations of Saint Joseph Catholic School.
• Maintain accurate admissions records and data within the school’s enrollment management system.
• Ensure timely, professional, and consistent communication with families regarding application status, deadlines, and next steps.
• Monitor enrollment trends in collaboration with the principal and leadership team and assist in implementing strategies to support enrollment growth and retention.
• Plan and execute admissions-related events such as open houses and information nights.
• Work strategically with the Marketing and Communications Director to align messaging, outreach campaigns, promotional materials, and enrollment timelines.

Parish Relations and New Family Onboarding

• Serve as a welcoming and visible presence for new parish families.
• Guide families through parish registration and initial onboarding.
• Provide tours of parish facilities and introduce families to the spiritual, educational, and communal life of the parish.
• Connect parishioners with ministries, volunteer opportunities, faith formation programs, and parish activities.
• Conduct proactive follow-up to help new families integrate meaningfully into parish life.
• Collaborate with parish staff to strengthen engagement pathways for families.

Special Events Support (Parish and School)

• Assist in the coordination and execution of major parish and school events, including open houses, community events, and select fundraising initiatives.
• Support logistics, volunteer coordination, communications, and event follow-up.
• Ensure events reflect the mission, hospitality, and excellence of Saint Joseph Catholic Church and School.

Qualifications

• Practicing Catholic in good standing, committed to the teachings and mission of the Church.
• Outgoing, confident, and hospitable presence with strong interpersonal skills.
• Demonstrated ability to build relationships and represent an institution with professionalism and enthusiasm.
• Strong organizational skills with careful attention to detail and follow-through.
• Strategic mindset with the ability to collaborate effectively with leadership and marketing professionals.
• Excellent written and verbal communication skills.
• Experience in admissions, enrollment management, parish ministry, customer relations, or related fields preferred.
• Proficiency with standard office software and database systems.

Please submit a cover letter and resume to both Patrick Menke, Parish Administrator, patrick.menke@churchofstjoseph.org and Kyle Rickbeil, Principal, kyrickbeil@stjosephwsp.org.