Donor Services and Database Coordinator

Visitation School is seeking a full-time Donor Services and Database Coordinator.  The Donor Services and Database Coordinator is responsible for data systems, data integrity, and records management for the Office of Institutional Advancement.  This role is a full-time, 12-month, benefits-eligible role. 

Visitation is an independent Catholic day school with a culture permeated by Salesian Spirituality. We offer a unique combination of learning experiences with a co-ed Lower School (Montessori preschool through grade 5), an all-girls Middle School (grades 6-8), and an all-girls Upper School (grades 9-12). A member of NAIS and accredited by ISACS, we are located on a beautiful 60-acre campus in Mendota Heights, Minnesota. Visitation offers a comprehensive and competitive benefits package, including tuition remission. Please visit our website at https://www.visitation.net for more information.  Visitation School demonstrates a commitment to and is in support of a culture of diversity, equity and inclusion. Read our diversity statement to learn more.

The ideal candidate for the Donor Services and Database Coordinator position will have a minimum of five (5) years of experience working in a comparable educational or non-profit environment and will have strong analytical and communication skills with exceptional attention to detail.  We seek someone with advanced working knowledge of computer and software applications including Microsoft Office,

G suite, and Raiser’s Edge.  A creative problem solver with the ability to develop and document solutions for increased efficiency in data management while also working collaboratively with the Advancement team and across departments.  

ESSENTIAL DUTIES & RESPONSIBILITIES

• Perform gift entry for all contributions.
• Execute gift acknowledgement process. 
• Create lists for appeals and mailings. 
• Coordinate mailings for appeals and stewardship efforts, including endowed fund reports.
• Provide monthly and ad hoc tracking reports for front-line fundraising programs.
• Prepare lists for both the Annual Report Press Proof and the Annual Report.
• Update constituent records to ensure all data in the system is “clean” which includes but is not  limited to: entering new families/students in Raiser’s Edge, inactivating or updating records,  coding deceased constituents.
• Develop, manage and document processes and standards for consistent data entry to ensure  integrity of database.
• Serve as staff lead for the matching gifts program.
• Manage wealth screening and prospect research strategies to identify new donors to the school.
• Conduct research on individual top giving prospects to assess engagement, capacity and inclination to support the school.
• Manage Visitation’s brokerage account (Schwab) by monitoring stock gifts received and ensure that sales are made in a timely fashion, preferably on the same day as received.
• Execute pledge reminder process.
• In coordination with the Business Office, conduct monthly reconciliation of gifts and pledges. 
• Responsible for monthly recollection reports for Business Office (Credit Card, EFT, Venmo, Paypal) 
• Serve as lead contact and administrator for Blackbaud RE and, RE-NXT and other fundraising softwares as appropriate.
• Advocate and encourage increased use of RE-NXT, including reporting, dashboards and other features. 
• Ensure accurate use of RE database by IA team.
• Plan and execute annual Mother’s Day appeal 
• Support events sponsored by the department (Merrie Market, Reunion, Trustee Emeritus, etc.).
• Other duties as assigned.

Conduct Expectations

• Serve as a role model in all actions, both verbal and non-verbal, in alignment with Salesian philosophy (reflecting gentle strength, dignity, patience and Christian humanism) and spirit of the School.
• Address all issues and concerns in a forthright, respectful and equitable manner.
• Must exhibit a high level of discretion when handling sensitive or confidential information.
• Provide assistance to other departmental staff whenever needed.
• Adjust responsibilities when short of staff or as other demands may dictate.
• Promote positive working relationships across the school through open communication and soliciting feedback.
• Maintain a professional and engaged presence in the school.
• Create and support a culture of philanthropy that promotes an environment of collaboration, fun, high energy and enthusiasm surrounding fundraising efforts.

Qualified candidates should send a letter of interest, resume and three references to recruitment@vischool.org. 

Salary Range:  $55,000 - $60,000

Benefits Offered:

• Paid personal, sick time, and holidays
• Medical, Dental, Life and LTD, Vision, and more insurance benefits are available 
• 403(b) Retirement Plan with Employer Contribution upon eligibility
• Tuition Remission

This posting is only a summary of the typical functions of the job, not a comprehensive list of all job responsibilities.  Visitation School is an Equal Employment Opportunity employer.

Qualified candidates should send a letter of interest, resume and three references to recruitment@vischool.org.