Donor Management & Accounts Receivable Specialist

We are seeking a detail-oriented and highly organized Donor Management & Accounts Receivable Specialist to join our team. This role is responsible for maintaining accurate donor records, managing gift processing, reconciling contributions, and overseeing accounts receivable functions.

The ideal candidate combines strong financial acumen with excellent database management skills and a commitment to exceptional donor stewardship. This is a full-time position working Monday – Friday.  There is some flexibility in schedule and hours.

Key Responsibilities

Donor Management & Development

• Oversee and maintain donor records; monitor and analyze giving trends.
• Cultivate donor relationships by producing personalized correspondence and preparing timely acknowledgment letters.
• Generate annual report data for inclusion in parish communications.
• Organize and manage solicitation drives for pledges and ongoing financial support.
• Develop and promote planned giving initiatives.
• Collaborate with the Communications team to promote the church’s mission through marketing materials, digital media, and special events to increase visibility and encourage giving.
• Create and implement comprehensive development strategies that support long-term growth and sustainability.
• Oversee fundraising events and serve as staff liaison for volunteers.
  • Develop and manage fundraising processes and policies, ensuring compliance and operational efficiency.
  • Ensure all cash handling procedures are properly followed.
  • Coordinate necessary permits, licensing, and insurance requirements related to fundraising activities.

Accounting for Revenue Cycle

• Revenue Recording: Receive, log, and deposit checks, EFTs, and credit card payments from donors and clients; accurately apply payments to appropriate accounts.
• Invoicing & Billing: Generate and distribute invoices for fee-for-service programs, sponsorships, partnership agreements, catering services, and cemetery services.
• Reconciliation: Reconcile daily cash receipts with the general ledger and bank statements to ensure accuracy and accountability.
• Donor & Account Management: Maintain accurate and up-to-date records in CRM and accounting systems; respond to donor and client inquiries regarding contributions or payments. Prepare and distribute special statements, invoices, thank-you letters, and required financial or contribution reports.

Cash Management

• Make timely bank deposits.
• Assist with bank reconciliations.
• Oversee petty cash reconciliation and controls.
• Manage requests and distribution of cash boxes for parish events.

 Cemetery Administration

• Coordinate all aspects of cemetery administration.
• Maintain accurate records of sales, burials, transfers, trusts, and payments.
• Serve as staff liaison to the Cemetery Committee.
• Prepare and issue appropriate certificates as required.
• Work with Pastoral Care to assist families as needed.
• Oversee billing and payment collection for cemetery services.

Administrative Support

• Serve as backup for other parish office staff as needed.
• Provide support to the Business Administrator and perform other duties as assigned by the Pastor or Parish Director.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
• 2+ years of experience in donor management, nonprofit accounting, or accounts receivable.
• Experience with donor systems and accounting software – preferably ParishSoft.
• Strong Excel skills and attention to detail.
• Excellent organizational and time management skills.
• Ability to handle confidential information with discretion.
• Strong communication skills and a collaborative mindset.

Preferred Qualifications

• Experience in a nonprofit organization.
• Knowledge of charitable gift regulations and tax receipting requirements.
• Familiarity with GAAP and nonprofit accounting standards.

If you are interested, please submit your resume to churchinfo@saintvdp.org.