Business Administrator

Responsibilities

Finances

• Bookkeeping tasks – accounts payable / receivable, manage and report online giving platform (ACH electronic contributions), balance the books, and manage cash flow
• Budget – develop for approval and manage the Parish’s annual budget, endure alignment with strategic goals, and appropriately allocate resources to meet both short-term and long-term goals
• Prepare and submit the Annual Parish Financial Report followed, the annual Financial Statement to the Parish and the Archdiocese, and the year-end tax statements
• Ensure that Parish policies comply with Archdiocesan Internal Control Guidelines
• Prepare for and oversee Agreed Upon Procedures Review audits and follow through on implementation of recommendations

Human Resources

• Ensure compliance with all mandatory Federal, State, and Church requirements
• Lead annual benefit enrollment and ensure proper entry
• Provide proper job descriptions for all employees and update as necessary. Oversee the recruiting, hiring onboarding process, offboarding process, and annual performance review for Parish employees
• Maintain Parish personnel records
• Responsible for implementing and execution of various Risk Management policies and programs including Worker’s Compensation
• Stay current with annual salary survey and other Archdiocesan policy changes and periodically review and update personnel policies
• Supervise and support maintenance staff
• Enter and process payroll bi-weekly
• Manage external contractors and vendors, including IT

Office

• Respond to any legal or insurance matters including Catholic Mutual accident reporting
• Negotiate and review all contracts
• Oversee and monitor purchasing process for office supplies, postage, and equipment
• Coordinate the annual Archdiocesan and national collections

Buildings and Grounds

• Assure compliance with safety, security and environmental regulations
• Responsible for all contracts and maintenance agreements
• Negotiate bids when appropriate
• Plan and schedule work with minimal interruption to Parish activities and communicate any potential interruption to employees and community. Secure necessary permits.
• Support maintenance staff for follow through on special projects
• Monitor all rental agreements for parish property
• Oversee all security systems, including alarms. Maintain building access records, oversee distribution of parish keys, and assign security alarm codes.  Work with Pastor and staff to ensure existing security policies and procedures are operative
• Respond to fire and security alarms as needed
• Maintain records of capital projects to determine future replacements
• Work with Finance Council on funding options for capital improvements

Communication/Liaison

• Information resource for Pastor, Trustees, staff, Finance Council, Parish Council, and Building & Grounds Committee
• Contact person for the Archdiocese
• Respond to and communicate with community leaders, City, State, and Federal government representatives for all inquiries
• Attend Finance Council meetings providing reports and updates and maintain the permanent meeting minutes records
• Attend Building & Grounds Committee meetings, bring plans for campus maintenance and improvements that ensure the appearance positively reflects and enhances the Parish in the community and maintain the permanent meeting minutes
• Join APBA (Archdiocesan Parish Business Administrators) and attend meetings

Salary range: $20 - $27 per hour

Qualifications

Post-secondary training and/or education in business or related field

Experience in financial management and accounting

Experience in supervision and human resources

Experience in property management

Experience with or willing to learn ParishSoft software

Experience with or willing to learn Microsoft Office tools – Publisher, Word, Excel, Outlook

Good oral and written communication skills

Ability to work independently on routine responsibilities

Desire to complete quality work

Collaborative style

Willing to work flexible hours when necessary

Mental Demands

Possess good people and listening skills

Possess the ability to recognize and maintain confidentiality

Work well with others and maintain a positive and helpful attitude at all times

Possess enthusiasm, self-motivating

Must be able to remain calm and controlled

Must possess organizational and communication skills

Must be able to change schedule quickly

Physical Demands

Must be able to sit for long periods of time

Perform keyboard functions

Must be mobile to move around grounds

Please send resume and cover letter to Fr. Peter Williams or Matt Lasure beginning July 15, 2025.