Associate Athletic Director, Saint Thomas Academy

POSITION

To assist in leading, coordinating, developing and supporting Saint Thomas Academy’s athletics and co-curricular programming for students in Grades 6-12 in full alignment with the mission and vision for the school.  

REPRESENTATIVE RESPONSIBILITIES

The Associate Athletic Director will assist the Director of Athletics & Activities by helping oversee all aspects of the athletic and co-curricular programs sponsored by Saint Thomas Academy.  Responsibilities include, but are not limited to, the following:

Primary Administrative Responsibilities

• Consult weekly with AD regarding the events for the week
• Distribute, collect, and maintain all forms regarding student eligibility in compliance with MSHSL rules and regulations, including physicals
• Coordinate fees for all sports teams; collaborate  with Business Office, coaches, and marketing to effectively communicate and collect fees
• Responsible for season and tournament ticket sales
• Liaison to communicate and coordinate with the  maintenance department for all athletic work orders
• Assist with the planning and coordination of scheduling all athletic schedules 
• Responsible for maintaining accurate rosters for all sports, regular season, and post season
• Maintains eligibility records for all current sports teams
• Maintain award status of athletes on database
• General correspondence, communication, and coordination as needed
• Other duties as assigned

Primary Athletic Responsibilities

(Individual sports to be assigned based on experience)

• Publish results and schedules on conference website and disseminate information with Marketing & Communications for social media and cadets.com updates (daily)
• Produce, publish and communicate accurate schedules, event contracts, team rosters and other recordkeeping as needed.
• Communicate and coordinate  with coaches, athletic administrators, officials’ assignment chairpersons and officials about any changes to the athletic schedule
• Liaison with captains’ parents to review process/procedures and budgets
• Meet with coaches, parents, and athletes (pre-season) to cover policies and expectations
• Oversee all ticket sales and the handling of ticket revenue
• Prepare and maintain  financial reports of all revenues and expenditures for all athletic contests
• Issue all passes and complimentary tickets
• Schedule contest staff and other workers (announcers, scorekeepers, clock operators, etc.)
• Check the readiness of all facilities for teams and spectators prior to game time
• Regulate the use of the press box, video board, and the public address system 

Primary Clubs/Activities Responsibilities

• Responsible for all clubs and activities, staffing, programming, planning, etc. 
• Evaluate, hire, and maintain list of all clubs/activities and moderators
• Coordinate all bus requests activities/events 
• Communicate with moderators, athletic administrators, officials’ assignment chairpersons and officials about any changes to activity schedules
• Meet with moderators, parents, and students (pre-season) to cover policies and expectations
• Responsible for each activity’s yearly operating budgets
• Resolve any issues or conflicts with all clubs and activities 

OTHER RESPONSIBILITIES

• Attend all STA events, Command Performances, fundraisers, and athletic events, as prescribed by the Director of Athletics & Activities 
• Participate in professional growth, in-services, workshops and staff development opportunities to improve knowledge of subject matter, maintain professional licensure, and improve best practices 
• Attend faculty, department, and committee meetings as required
• Maintain effective working relationships with Academy colleagues
• Maintain miscellaneous projects and complete various tasks as needed

GENERAL RESPONSIBILITIES

• Support Saint Thomas Academy and the St. Paul/Minneapolis Archdiocese’s mission and goals and actively articulate them to the Academy’s constituents and the wider community.
• In support of the mission and goals of Saint Thomas Academy, employees will follow all school policies and procedures.
• Provide leadership consistent with Catholic teaching.  Employment in and by the Church is substantially different from secular employment.  Church employees must conduct themselves in a manner which is consistent with and supportive of the mission and purpose of the Church.  Their public behavior must not violate the faith, morals or laws of the Church or the Archdiocese, such that it can embarrass the Church or give rise to scandal.  It is expected that all employees will respect Catholic doctrine and religious practices.  Reasonable accommodation for the religious practices of employees not of the Roman Catholic faith will similarly be provided.

BENEFITS OFFERED

• Four health insurance plan options, including PPO and HSA plans with employer contribution, for individuals and families, along with dental, vision, and FSA plans.
• Sick and vacation time, personal days and paid holidays provided
• 403(b) and Roth Retirement Savings Plans with employer-match after 6 months.
• Other benefits include:
  • Employer paid short-term disability and Life/AD&D insurance, and employee paid long-term disability
  • Employee Assistance Program
  • Tuition Remission
  • Voluntary Life/AD&D
  • Voluntary Add-on insurance - Critical Illness, Accident, and Hospital

Education and Experience

• Bachelor degree in related field, Master Degree preferred 
• Five years recent experience in education and/or athletic management
• Three years of coaching high school or college sports 
• Extensive knowledge of the Minnesota State High School League rules and regulations and ensure STA compliance 
• Exceptional management, leadership, customer service, communication, and organizational skills
• Experience in independent school preferred

MENTAL DEMANDS

• Position requires person to reason logically and make sound decisions, consider alternative and diverse perspectives while making decisions
• Position requires person to interact effectively with people in a positive manner
• Position requires person to multitask and perform multiple duties without loss of efficiency or accuracy
• Position requires one to interact appropriately with individuals from diverse backgrounds
• Position requires person to work independently as well as an integral part of a team and to plan, set, and meet deadlines
• Position requires person to complete tasks without direct supervision and the ability to exercise independent judgment and make decisions
• Superior organizational, interpersonal, oral and written communication skills
• Knowledge of current technology, willingness to remain current with technological advances
• Strong customer service ethic and exceptional judgement
• Experience and comfort with facilitating meetings, preparing and delivering presentations, and speaking in a variety of forums
• Understand the confidential nature of the school’s information and maintain strict confidentiality
• Professional demeanor and appearance
• Ability to perform under stress and/or in emergency situations

PHYSICAL DEMANDS

• Must be able to move throughout the office and school buildings with movement including, but not limited to, sit, stand, bend, stoop, reach, grab, pull, climb and descend stairs on a daily basis
• Must be able to sit or stand for extended periods of time at an office desk or within assigned areas at school- Command Performances, School Formations, Mass, events, etc.  
• Required to perform repetitive physical tasks such as computer keyboarding, writing and reading
• Position requires a person to operate equipment necessary for the position such as, but not limited to, a computer and  office equipment– copier, phone, printer, etc. 
• Be able to read a computer screen for extended periods of time
• Carry or move textbooks, student backpacks, audio/visual equipment, student desks, cafeteria tables and chairs, etc up to 15 pounds with the proper technique
• Required to work in standard office and school conditions
• Required to work in a military environment with exposure to unexpected, loud noises during military drills and performances as well as be exposed to brief smells of explosives
• Able to pass a required background check and complete initial and ongoing required training
• Must be able to work a varied schedule, including evenings and weekends
• Must have the ability to travel around the Twin Cities community

TOOLS AND EQUIPMENT USED

• Computer and software programs
• SmartBoard/Projector
• Office equipment such as printer, copier, scanner, etc
• Telephone and/or cell phone
• Online video conferencing platforms

Qualified candidates should send a cover letter that includes a statement reflecting on the four pillars of the school, which are detailed at https://www.cadets.com/who-we-are/mission-vision. Along with the cover letter, applicants should also send a resume and references to:

Kristin Trautner, HR Generalist, Saint Thomas Academy, via email 

HR@cadets.com 

and

Reed Hornung, Director of Athletics & Activities, Saint Thomas Academy, via email rhornung@cadets.com