Administrative Assistant for Encounter

This position is an administrative help to the Pro Ecclesia Sancta Sisters as they run our Encounter Middle School program.

It is a 9-month, 3-5 hours a week position.  The schedule is Wednesdays from 4:00-6:00/6:30 pm and 1-3 hours at another time during the week.

Duties and Responsibilities

• Prepare the Encounter session materials according to the outline the PES Sisters provide. This includes (as needed): printing, cutting, laminating, etc.
• Organize materials in the Frassati room.
• Put away materials in the Frassati room.
• Post Encounter attendance each week to master spreadsheet, after session.
• Buy materials/food for the events/Frassati room (will be reimbursed).
• Practical/concrete communication follow up with D-Group leaders.
• Help develop content for Encounter promotion - articles for social media, webpage, and bulletin.
• Create invitations or other materials on Canva for special events.
• Occasionally step in and cover for a D-Group leader for a few minutes or help with flow at the beginning of an Encounter session, if the need arises.

• Desire to be a part of the mission of Our Lady of Grace of making Jesus known and loved.
• Live a basic lifestyle consistent with Church teaching, so as to be a role model for teens, volunteers, and families.
• Demonstrated skills and aptitude in the Microsoft suite of applications.
• Must be able to work independently and prioritize tasks as demands for projects ebb and flow, to accomplish tasks within allotted times and schedules.
• Solid communication, interpersonal, and organizational skills with ability to initiate and problem solve.

Thank you for your interest in this position!  Please submit your resume and cover letter to Sean Lavell at seanlavell@olgparish.org.