Accounts Payable & Receivable Specialist

The Accounts Payable & Receivable (AP/AR) Specialist helps manage the school’s financial inflow and outflow by ensuring accurate and timely processing of all outgoing vendor payments and tuition, fees and lunch billing, payments and collections.

Key Responsibilities

• Receive, review, code and process vendor invoices
• Verify invoices against Purchase Orders (POs) and supporting documents to ensure that the goods or services were delivered as ordered
• Schedule and coordinate weekly payments including printing of physical checks
• Maintain vendor W-9 files
• Manage tuition, fees and lunch account billing and payments
• Monitor and collect on aging and delinquent tuition, fees and lunch accounts.
• Maintain organized digital and physical vendor files
• Resolve invoice and billing discrepancies
• Process credit card transactions

General Support

• Support the Business Office with special projects
• Assist in the annual financial audit as it pertains to accounts payable and receivable transactions
• Perform other duties as required and assigned

Minimum Qualifications

• Strong attention to detail
• Ability to manage multiple tasks and deadlines
• Clear written and verbal communication skills with the ability to communicate financial information to non-financial stakeholders
• High level of integrity, professionalism and confidentiality
• Ability to problem solve and work with limited supervision

Education and Experience

• Associates degree in Accounting
• 3 to 4 years of experience in accounts payable and receivable or experience in a general accounting position, preferably in a school or nonprofit setting

• Advanced proficiency in Excel

Send resume and cover letter to:

Amanda.Gregory@providenceacademy.org