Finance Director

Ascension Catholic Academy
Published
February 22, 2024
Category
Job Type
Organizational Name
Ascension Catholic Academy
Organizational City
Minneapolis
Position Contact Name
Shannon Baier
Position Contact Title
HR and Talent Life Cycle Manager
Position Contact Email
sbaier@acamn.org

Description

The Finance Director for Church of the Ascension, which includes Ascension Catholic Academy (ACA) and its network of schools, is essential in managing the finances to ensure accurate accounting and reporting in compliance with legal and ethical standards. The Finance Director collaborates with various stakeholders, including school administrators, the advancement team, parish staff, and external parties, to support the organization's mission through effective financial management and serves as an information resource on financial matters.

The candidate will engage and uphold the mission and model of Ascension Catholic Academy. This role requires the handling and maintaining of confidential matters. The candidate will have a high degree of initiative, professionalism, and organizational skills with a demonstrated ability to work and communicate effectively with various stakeholders. 

This is a full-time, year-round position, which reports directly to the Chief Operating Officer.

Key Responsibilities

  • Budget Management:
    • Create, manage and track master budget
    • Help to orchestrate the budget process
  • Financial Reporting:
    • Generate accurate and timely financial reports for internal stakeholders
    • Provide financial information to support decision-making processes
    • Prepare ad hoc, weekly, monthly and annual reports for internal and external partners
    • Maintain financial reports according to retention requirements
  • Regulatory Compliance:
    • Assist in preparing workpapers as required 
    • Participate in audit fieldwork
    • Work to ensure that the organization is compliant with financial regulations 
  • Cash Flow and Receipts Management:
    • Monitor bank balances and cash flow, and optimize banking relationships
    • Assemble and reconcile cash receipts, and make daily deposits (electronic deposits and visits to the bank)
    • Provide completed DRL deposits for posting in Quickbooks
    • Establish, communicate, and train on safe money handling practices and protocols for all necessary staff
    • Manage petty cash fund distributions
  • Financial Systems and Processes:
    • Implement and maintain efficient financial systems and processes
    • Identify opportunities for process improvement and automation to enhance financial operations
  • Accounts Receivables and Payables:
    • Ensure receipts for pledges are properly recorded against open pledges
    • Approve new vendors added to Quickbooks
    • Enter in all pledges and bequests
    • Prepare and enter general journal entries as needed
    • Create reclass entries, as needed, or directed to ensure accurate accounting
  • Reconciliation:
    • Collaborate with Advancement personnel to reconcile SalesForce transactions to Quickbooks
    • Resolve revenue variances
    • Work with Finance Coordinator to reconcile employee benefit costs in systems
    • Make sure that credit cards have been reconciled
    • Reconcile all Bank accounts
  • Other Duties:
    • Staff the money counters for church collections and resolve any issues with the process
    • Develop and maintain a risk management framework for church collection money counting
    • Maintain the calendar for the money counters for church collections
    • Perform monthly review of A/P aging and investigate outstanding invoices (60 days or more)
    • Manage and execute month and year end activities

Qualifications

Qualifications

  • Bachelor's degree in Finance, Accounting, or related field
  • Experience in financial management, preferably in an educational institution or nonprofit setting
  • Strong analytical and strategic thinking skills
  • Excellent communication and interpersonal skills
  • Proficiency in financial software, including QuickBooks, and Microsoft Office applications
  • Knowledge of relevant financial regulations and compliance requirements
  • Excellent attention to detail and numerical accuracy
  • Strong organizational skills and the ability to meet deadlines
  • Ability to travel to other work sites on a weekly basis
  • Confidentiality and ethical conduct are essential

Application Instructions

Email resume and cover letter to Shannon Baier, HR and Talent Life Cycle Manager.

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