Administrative Assistant – Communications

Provide administrative support to and work closely with Director of Engagement & Communications to identify key administrative support functions required to support effective ministry planning, preparation and implementation.  This position will be scheduled for 16-20 hours per week, M-Th with 4-5 hours per day, 12 months per year, without benefits.  May require 5 hours to be worked on 1 Sunday per month. Negotiable.

Responsibilities will include:

• Assist with prompting, tracking, and filing for Essential 3 Safe Environment Process
• Provide support to assigned directors with ministry updates to parish calendar in e-space
• Coordinate volunteer schedule & training for weekend Nursery & Donut Sunday Ministries from September through May
• Assist with Monthly New Resident Mailer & Annual Christmas Mailing
• Assist with New Member Welcome Process
• Document parish member engagement & communications in parish database
• Support Hospitality Ministries including funerals, staff functions, stocking office refrigerator, etc. by ordering food, supplies, providing clean up, laundering towels, submitting kitchen janitorial requests, etc.
• Provide back up to Engagement & Communications Director as needed for update of electronic signage, web content, and design & submission of weekly bulletin and email transmissions
• Serve as backup for the receptionist when it does not interfere with other deadlines:
  • Greet parishioners in a caring and friendly manner
  • Assist or redirect visitors as appropriate
  • Answer incoming phone calls and inquiries
  • Monitor Gathering Space traffic when needed

Qualifications

1. A person of Catholic faith committed to Gospel values
2. Demonstrated strong interpersonal skills that will build effective relationships with parish staff, parish leaders, parish members and other key parish stakeholders
3. Proven ability and desire to work in a collaborative, team-based work environment
4. Demonstrated ability to effectively manage multiple projects and work assignments at the same time
5. Proven ability to accurately input data and maintain database
6. Exhibited ability to recognize and maintain confidentiality
7. Shown desire to maintain current skills through networking, research and educational opportunities
8. Demonstrated ability to keep a cheerful disposition even in stressful circumstances
9. Confirmed ability to use all office equipment and software as required by responsibilities
10. Exhibited experience in the successful recruitment, preparation and coordination of volunteers
11. Demonstrated experience working in volunteer-based, nonprofit organizations preferred

Mental Demands

1. Effectively utilize the English language orally and in writing
2. Provide clear and accurate directions
3. Project a positive attitude with all requests and especially when there is a high stress situation
4. Exhibit promptness and dependability
5. Live a personal lifestyle consistent with Christian values
6. Recognize and ensure confidentiality in all areas
7. Exhibit patience, understanding and calmness in chaotic situations
8. Effectively multi-task
9. Maintain and improve work-related knowledge

Physical Demands

1. Work all required hours, more at certain times
2. Enter data via a keyboard
3. Sit for long periods of time while working on a computer
4. See printed reports and computer screens clearly
5. Periodically adjust schedule or extend hours as required
6. Walk, stand, sit kneel or bend as needed
7. Lift up to 25 pounds using proper lifting techniques
8. Go up and down stairs
9. Climb up and down a three step ladder to obtain supplies
10. Be aware of what is going on around you

Please send a letter of interest, resume, and letters of recommendation to Jordan Ecker, Director of Engagement & Communications.