School Office Administrative Assistant

This position is full time during the school year with flexible work schedule in the summer.

MAJOR RESPONSIBILITIES AND ESSENTIAL FUNCTIONS

1. *General Work Standards
   1. Recognize when situations require more effort.
   2. Satisfy responsibilities in a timely manner.
   3. Provide an example of punctuality and attendance.
   4. Generally, ensure all is ready and taken care of.

1.      Customer Relations

• Pleasantly greet visitors.
• Answer phones appropriately.
• Keep records of volunteer and student activity.
• Relay phone messages and voice mail messages in a timely manner.
• Distribute mail/send packages.
• Record absentees/phone parents.
• Monitor security at all entrances and the school elevator, including parent/visitor iPad check-in.

1. *Financial matters

• Collect, record, and deposit tuition, fundraising and other payments.
• Prepare and send fundraising statements to parents/guardians.
• Collect, record, and deposit fund-raising money.

                        Coordinate fieldtrips by ordering buses and depositing money turned in to office.

• Pay bills after obtaining principal approval.
• Organize and keep ledger to record and track deposits and expenditures.
• Monitor TADS accounts for families for admissions and enrollment.
• Track hot lunch accounts for families on Boonli.
• Complete necessary documents for the School Nutrition program for MDS.

1. *Written communications

• Copy and distribute materials requested by teachers and principal.
• Annually update handbooks, registration materials, Pre K packets, etc.
• Approve all written communications with the principal.
• Send parent communication emails as needed. (ex. School newsletter, etc.)

1. *Registration

• Compile registration packets for Pre K-8th
• Help with information dissemination, open house, Kindergarten Round-up, etc.
• Attend Back to School Nights/Open House as needed.
• Print PreK documents on TADS-physicals, licensing paperwork, etc. Submit immunization paperwork to the state.

1. *Daily routines

• Record absentees and phone parents.
• Tally daily lunch counts/reports.
• Manage records/time cards of substitutes
• Maintain substitute lists and call for substitutes when requested by principal.
• Complete hot lunch reports.
• Monitor report cards on Educate.
• Monitor the school elevator/school doors for safety of the students/staff.
• Assist with speech/special ed. Students by helping them log into their sessions.

• Business school degree or equivalent and/or office management experience
• Strong communication skills including phone skills
• Strong interpersonal skills – Demonstrated ability to work well with others
• Confidentiality, integrity and honesty
• Ability to demonstrate or willingness to learn technology skills – word processing spreadsheets, data bases, presentations, Internet use
• Ability to work under pressure with constant interruptions
• Maintaining a positive and helpful attitude at all times, even during difficult times
• Office knowledge/skill
• Knowledge and support of Sacred Heart Catholic School mission and philosophy
• Active, knowledgeable and supportive of Catholic faith and ability to witness faith to community
• Support and follow our security protocols.
• Catholic preferred

Please send cover letter and resume to Karen Bursey,  kbursey@sacredheartschoolrobbinsdale.org