Human Resources Manager

Visitation School is seeking a full-time Human Resources Manager who will work in close collaboration with the Chief Financial Officer to oversee human resources functions. This position serves as both a strategic and hands-on HR partner, supporting the full employee lifecycle while upholding and advancing the school’s mission and values.

Key responsibilities include recruiting and onboarding faculty and staff, administering payroll and benefits programs, managing compensation, supporting employee relations and performance management, and ensuring compliance with employment laws, regulations, and school policies. This role is essential in fostering a positive, compliant, and productive workplace culture.

• Partner with the CFO to develop and enhance HR policies, procedures, programs, and metrics.
• Manage payroll, benefits, and related HR programs, ensuring accurate, timely processing, compliance with federal and state laws; monitor, recommend, and implement updates as needed.
• Process benefits and other HR related invoices with accounting.
• Lead full-cycle recruiting, including posting positions, screening candidates, coordinating interviews, and supporting selection.
• Advise supervisors and managers on personnel policies, performance management, documentation, discipline, and corrective actions.
• Manage employee relations, including investigations and resolution of concerns, ensuring fair and compliant outcomes.
• Direct job classifications, and compensation practice in compliance with FLSA and best practices.
• Analyze salary and benefit data, benchmark compensation and benefits against peer schools and the local market in collaboration with CFO.
• Conduct onboarding, new employee orientations, performance evaluations, offboarding, and including exit interviews and trend analysis with recommendations.
• Prepare and administer faculty contracts.
• Handle Workers’ Compensation and Unemployment Insurance programs, including claims administration, reporting, and coordination with insurers and the State of Minnesota.
• Ensure compliance with the Archdiocese of St. Paul and Minneapolis’ E3 (“Essential 3”) requirements.
• Maintain and update internal HR procedures and the employee handbook to align with best practices.
• Serve on the Retirement Plan Subcommittee.
• Support organizational change initiatives to ensure legal compliance, non-discriminatory practices, and effective communication.
• Perform other duties as assigned to support the School’s mission and operations.

Supervisory Responsibilities

• Direct supervision of a full-time Payroll Administrator
• Conduct annual performance assessment for direct report

Attributes:

• Commitment to Visitation School’s mission and values; able to model the philosophies and spirit of “Salesian Spirituality” – gentle strength, dignity, patience, and Christian humanism.
• Proven commitment to confidentiality, discretion, and high professional ethical standards.
• Adherence to School Policy – Follows organizational policies, both formal and informal, and able to provide constructive feedback to others when they are not
• Collaboration – Demonstrates ability to work with staff at all levels, while also independently managing responsibilities
• Positive Attitude – Displays professionalism, can-do willingness and flexibility
• Independent – Accomplishes tasks with minimal supervision and anticipates needs
• Detail oriented – Pays attention to detail in context of big picture
• Multi-Task – Manages competing priorities and multiple items concurrently
• Creativity – Proposes ideas, finds new and better ways of doing things
• Problem Solving – Exercises proper judgment and timely decision-making skills
• Reliable – Completes tasks in a timely manner and follow up
• Sense of Urgency – Adheres to deadlines and the need to meet them consistently
• Communication – Has effective written and verbal communication, presentation, and listening abilities

Visitation offers a comprehensive and competitive benefits package.

Qualified candidates are asked to send a letter of interest and resume, including salary requirements and three references to recruitment@vischool.org.

This posting is a summary of the typical functions of the job, not a comprehensive list of all job responsibilities.

QUALIFICATION, EDUCATION & EXPERIENCE

• Bachelor’s degree in human resources, Business, Public Administration, or related field required; Advanced Degree or HR certification preferred.
• Minimum five years of demonstrated experience managing the Human Resources function in a business, nonprofit, or educational environment.
• Minimum three years in a supervisory or leadership role preferred.
• Experience designing and managing benefits programs and working with service providers.
• Three to five years of experience processing payroll in a business, nonprofit, or educational environment.
• Experience creating and managing employee assessment and compensation programs.
• Knowledge of HR principles and practices necessary to plan, analyze, and develop policies and procedures affecting employees.
• Knowledge of Minnesota and Federal labor laws (especially school employment law), benefits administration, payroll, recruiting practices, and other HR functions.